ASSOCIATE VICE PROVOST FOR RESEARCH ADMINISTRATION - Office of the Vice Provost for Research - Tufts University in Somerville Massachusetts

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Tufts University

Somerville, Massachusetts 02144

United States

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Detailed Job Description

The  Office of the Vice Provost for Research (OVPR) is responsible for overseeing the Offices of Research Administration, Technology Licensing and Industry Collaboration, and Proposal Development, programs for the use of animals in research and teaching, the protection of human subjects in research, and the use of infectious agents and recombinant DNA on all three campuses (Boston, Grafton, and Medford), and the Division of Laboratory Animal Medicine on the Boston and Medford/Somerville campus and implementation of the university’s policies on scientific integrity, conflict of interest in research, and other areas that support research.  The Office of the Vice Provost for Research assures that the services and resources provided by the units under its direction meet the needs of the research community and, in cooperation with the Vice President for Finance, satisfies the requirements of laws and regulations that govern research, and protecting the University’s interests.  This includes policy development, strategic planning, and oversight.  Staffof the OVPR workwith school deans and other administrative offices to assure that the resources are available, systems are in place, and the environment is conducive to research.  The OVPR staff work closely with the research leadership of Tufts University’s schools and Tufts Medical Center to promote cooperation, collaboration, and sharing of resources and to maintain a positive working relationship between the schools and with the hospital.  This Office maintains close working relationships with faculty and department chairs in order to keep abreast of the needs and direction of research and to foster an environment of open communication and responsiveness.    

The Associate Vice Provost for Research Administration (AVP-RA) is responsible for addressing the processes, systems, compliance, and education needs for both central and departmental research administration functions at Tufts.  This position provides operational management and oversight for each of the core central research administrative units.  Focused and defined leadership of these functions provides for a more seamless and compliant approach to managing research administration.

Management responsibilities for these units involve the development of a comprehensive research administration strategy that includes:
·       Client service
·       Strategic planning
·       Work process review and enhancement
·       Development of information systems to support business processes
·       Human resources, budget and finance, and infrastructure

Further, the AVP-RA will ensure that all operations are in compliance with regulations, policies, and laws that govern externally sponsored research activities in addition to addressing the needs of ever-growing research volumes, and that these activities are conducted in a manner that effectively meets federal guidelines and the support needs of the University research community.For operations not directly covered by legislative guidelines, the AVP-RA will develop operational models that are in accord with the spirit of regulatory policies and aligned with the University risk tolerance level. All of the activities supporting the research enterprise centrally will be coordinated by the AVP in concert with campus departments and research units with a view of ensuring a stronger and more integrated campus research program, which meets the needs of all its constituents. Although direct compliance responsibilities rest with the Vice Provost for Research and the Vice President for Finance, the AVP-RA will help devise metrics and criteria to evaluate the effectiveness of these compliance activities to meet stated campus goals. The AVP-RA will have a dotted line reporting relationship to the Vice president for Finance and Treasurer.

Working in conjunction with appropriate internal faculty, staff, researchers, and advisory bodies, the AVP is responsible for the development of new policies and procedures and campus guidelines that impact the research enterprise. These policies, procedures, and guidelines will be in accordance with overall university policies and federal regulations.

The AVP participates in a number of campus committees and in areas that pertain to research and general campus administration.  The AVP-RA is a member of the following high-level campus committees: Ex-officio of OVPR Faculty Advisory Committee, the Administrative Council, and the Research and Graduate Program Council.

Minimum Qualifications:

MA, MBA, MPA, JD, or PhD (or equivalent) with 10+ years of applicable experience. Substantial work experience in a doctoral-extensive research University setting with exposure to many different areas of University administration.  Understanding of the process of research and the needs of researchers; thorough knowledge and understanding of the requirements for regulatory compliance related to human subjects, laboratory animals, scientific misconduct, conflict of interest and federally funded research; understanding of the legal, financial, and social aspects of technology transfer, intellectual property protection, management and licensing; experience in applying for and managing grants; knowledge of policy, practice, and organization of federal funding agencies; understanding of University issues in a broader context; ability to understand University and school budgets and financial implications of decisions; ability to lead and manage people, mediate disputes and communicate effectively with faculty, administration and staff; ability to exercise good judgment, to negotiate successfully, to solve problems, to plan strategically and to make decisions in a fast paced environment where the consequences of decisions can have a large impact.

Excellent interpersonal, organizational skills and administrative experience, including the ability to interact effectively in a culturally and ethnically diverse community. Excellent leadership abilities to oversee multiple functions or departments. Ability to work across different functional areas and groups, both internal to RA and the campus, with all levels of management and staff.

Overall understanding of the role of the research enterprise in a major research university. Emotional intelligence and professionalism in building customer/client relationships. Demonstrated operational management expertise and knowledge of the electronic research administration offices for which s/he will be responsible and related work processes. Extensive experience leading business-process improvement, organizational-change initiatives and familiarity with information-systems implementation.  Advanced skills in strategy development, systems planning and change management. Ability to provide timely and viable solutions to existing and new problems.

An extensive track record of effective budget and financial management in a research environment. Effective human resource management skills; demonstrated success supervising staff and identifying and engaging resources in a complex, decentralized environment. Passion for service excellence and integrity.

General knowledge of laws, regulations and policies related to research compliance such as protection of human participants, animal welfare, conflict of interest, intellectual property, research safety and cost-accounting standards, including but not limited to: OMB Circulars A-21, A-110 and A-133; NIH Grants Policy Statement; Federal Acquisition Regulations.

Excellent ability to establish metrics to measure effectiveness and efficiency of service team and drive strategic operational decisions. Advanced project management skills.

Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques. Excellent skills in establishing and implementing customer service standards. Ability to work independently and to provide consultative research administration advice. Familiarity with the pre and post-award grants administration.

Must successfully complete all appropriate background checks as required.

Tufts University is an AA/EO employer and actively seeks candidates from diverse backgrounds.

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Keyword Phrases

  • Academic Vice Presidents & Provosts
Employment Type:Higher Education Executives
Degree Required: Masters
Experience: At least 10 years
Salary: Commensurate with Experience
Type of School:Research University
Application Requirements: CV/Resume