ADMINISTRATIVE ASSISTANT TO THE DEAN - Tisch College - Tufts University in Medford Massachusetts

Unfortunately, this job is expired as of 9/14/2014.

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Tufts University

Medford, Massachusetts 02155

United States

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Detailed Job Description

The Jonathan M. Tisch College of Citizenship and Public Service prepares Tufts students to become engaged public citizens and community leaders. Tisch College works across the entire of Tufts University to engage Tufts students in meaningful community building and public service experiences, explore personal commitments to civic participation, and take on active and effective roles in public life, involve faculty in civic engagement research and teaching, and link university assets to community identified needs. The College develops innovative projects and programs to make civic learning opportunities more accessible and effective for students and communities. 


Reporting directly to the Dean of the Jonathan M. Tisch College of Citizenship and Public Service and working closely with the Special Projects Administrator, the Assistant to the Dean will provide a range of administrative support to further the mission of the College and extend the impact of its Dean. The Assistant to the Dean will be an integral part of a three-member Tisch College Office of the Dean comprised of the Dean, the Special Projects Administrator, and the Assistant to the Dean. Specifically, the Assistant to the Dean will:


  • Provide capable administrative support to the Office of the Dean, including oversight and coordination of the Dean's schedule, filing, mailings, office organization, travel planning, and travel preparation.
  • Hold primary responsibility for the Dean's schedule and calendar functions to thoughtfully and efficiently arrange a variety of meetings and appointments. The Assistant to the Dean will identify, anticipate, and actively manage potential conflicts as well as aid in preparation for materials for meetings.
  • Assist in managing relationships with Tisch College stakeholders and constituencies within and outside of the University. Perform receptionist duties for the college and Office of the Dean. Receive and direct guests in a professional, friendly, and helpful manner.
  • Assist in the coordination of Tisch College events as they relate to the Dean, including but not limited to the Presidential Awards, Presidential Symposium, meetings of the Tisch College Board of Advisors and Honos Civicus.
  • In partnership with the Special Projects Administrator, oversee flow of information through the Dean's office. Facilitate daily communications between staff, students and Dean. Attend and take notes for Tisch College Regular and Senior staff meetings.
  • Assist Tisch staff with additional projects as needed and perform other duties as assigned.


The position will be expected to handle confidential material with discretion and time sensitive material with poise. They will also perform various assignments for the Dean's Office as needed, including research assistance and support as directed by the Dean and Special Projects Administrator.

Job Requirements

Basic Requirements:

  • High School diploma and 5+ years experience OR bachelor's degree and 3+ years experience.
  • Proficiency with Microsoft Office Suite
  • Excellent written and oral communication abilities to articulate the goals of the office and liaise effectively. Strong organizational, administrative, and communication skills are essential as is an appreciation and ability to work with a diverse population of students, staff, faculty, and community members. Must be committed to understanding issues of diversity, inclusion, and models of community engagement. Will be expected to exercise discretion and judgment, work collaboratively, and communicate effectively with a variety of constituents and audiences.


Preferred Qualifications:

  • Prior experience in higher education or other intellectually based environment is highly desirable. Demonstrated understanding of a complex structure and the ability to bring a thoughtful, poised, and positive approach to the role. A demonstrated understanding of civic engagement and prior experience related to the mission of Tisch College would be especially appreciated.


Special Work Schedule Requirements: 

Not applicable. This position works within standard business hours of 9 am to 5 pm with some accommodation for earlier and later meetings with advance notice.


Tufts University is an AA/EO employer and actively seeks candidates from diverse backgrounds.

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Keyword Phrases

Employment Type:Administrative Staff
Degree Required: High School
Experience: 3-5 years
Level of Job: Other
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Best if Apply By 9/14/2014