Admissions & Field Placement Coordinator-KSOE - Saint Mary's College-California in Moraga California

Unfortunately, this job is expired as of 2/22/2014.

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Saint Mary's College-California

Moraga, California

United States

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Detailed Job Description

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary’s offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary’s reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.


 Reports to the program manager, Graduate Counseling Program (GCP). The position manages the entire Admissions process for the GCP, meeting with and tracking prospective applicants, organizing group faculty interviews, and conducting Information Sessions and attending recruitment fairs. The position also manages the field placement process for the MFT/LPCC, Dual-Track, CSS, CC and General students of the GCP, in collaboration with the other part-time placement coordinators. This includes meeting with students to assist them in choosing a field placement, occasional travel to sites for supervisory meetings, maintaining a database of all potential field placement sites and managing those relationships, stewarding all paperwork necessary to follow BBS policies and procedures, and organizing and presenting Information Sessions regarding placement. The Graduate Counseling Program serves over 200 students enrolled in six different emphases: School Counseling, School Psychology, College Student Services, Career Counseling, General, and an integrated MFT/LPCC Specialization; there are 6 full-time faculty members, 25-30 part time faculty, 10-15 trainers, approximately 15 supervisors, and 4-5 staff members. Classes are held after 4pm and on Saturdays.

1. Manage Graduate Counseling Program (GCP) admissions in collaboration with the GCP program assistant and program manager: conduct Information Sessions for potential applicants; attend recruitment fairs; contact/respond to and meet with prospective students to discuss the program and answer their questions; organize the selection and interview process for applicants; conduct admissions interviews as needed in Jan and Summer terms; coordinate with GCP program assistant about applicants' files and materials.
2. For admissions and reporting purposes, maintain a current applicant and student database to track potential applicants & discover ways of reaching new potential applicants in collaboration with the program manager.
3. For Admissions, collaborate with the other KSOE admissions coordinators and with other SMC graduate and professional student programs staff regarding recruitment and admissions; attend, with the GCP program manager, the Graduate and Professional Students Special Interest Group Meetings as well as all monthly Staff and GCP faculty meetings
4. Field Placement Coordinator: Develop and maintain relationships with counseling sites and field placement supervisors for students in the following specializations: Marriage and Family Therapy/Licensed Professional Clinical Counselor and all Dual-Track Students. Collaborate with other placement coordinators and assist with placements for CSS, CC, and General MA students. Maintain a database of all contacts and field placements. Research ways for students to challenge themselves in ethnically and socio-economically diverse communities/placements and add sites to existing list.
5. Meet and work with most MFT/LPCC, Dual-Track, CSS, CC, and General students to assist them in researching prospective field sites and making placement decisions as well as meet with students in placement and discuss any hours or site issues; answer student questions via phone and email; maintain and update a database of all students in placement in order to monitor each student's progress toward securing a placement as well as keep track of the Board of Behavioral Sciences' (BBS) paperwork requirements; conduct site visits; serve as contact person for any site or student issues while in placement in collaboration with the program manager, and elevate to the advisor and specialization coordinator when necessary

6. Organize the mandatory field placement Information Sessions each year for the MFT/LPCC, Dual-Track, CSS, CC, and General specializations; confer and collaborate with all GCP placement coordinators; update and revise Resource Book as well as many other documents pertaining to field placement for all MFT/LPCC and Dual-Track Students.
Other Duties As Assigned; Oversee hiring, supervision, and coordination of the COUN 530/540 GCP supervisors in consutations with the program manager and with COUN 530/540 seminar instructors and other placement coordinators; handle all scheduling/assigning of supervisors to students; oversee the GCP Supervisor and field placement site and supervisor evaluations. This position must remain current in all BBS Statutes and Regulations pertaining to MFT and PCC educational, field palcement, and licensure requirements

Experience and Qualifications:

MA in Counseling or Clinical Psychology or related field

Experience: Preferred: Previous experience in related activities, including clinical experiences with diverse populations, training and/or supervision of student counselors, the hiring and/or supervision of part-time staff, and working with clinical supervisors. Preferred: Familiarity with the Board of Behavioral Sciences MFT and LPCC educational and licensure processes, and/or with professional/educational standards for CSS and CC. At least two (2) years of experience working effectively with ethnically and culturally diverse students in a higher education, counseling, or social service delivery setting

Skills and Abilities:  Excellent interpersonal and communication skills; well-organized, highly responsible, attentive to detail, and precise and accurate with information; ability to problem-solve and create legally responsible solutions when mediating conflicts; ability to respond constructively to unplanned change and ambiguity; demonstrated commitment to multicultural and diverse populations and to holistic, humanistic counseling and education; demonstrated commitment to be open to feedback and collaborate with and contribute to a collegial, team effort.

Other Requirements: Available for some evening and weekend work; willing and able to drive to placement sites throughout the greater San Francisco Bay Area with own car.

Salary Information

Depends on Qualifications


Please apply on-line at Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College2) A resume 3) The name and contact information for three (3) professional references.  Candidates who become finalists will be expected to sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

Keyword Phrases

  • Admissions & Field Placement Coordinator-KSOE
  • Catholic, Lasallian, liberal arts college
  • De La Salle Christian Brothers
  • committed to the educational benefits of diversity
  • Admissions & Enrollment / Recruiting
Employment Type:Administrative Staff
Degree Required: Doctorate
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter