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**All higher education Classification Specifications shall be available at the Board of Higher Education website: www.mass.edu**
DEPARTMENT: Accounts Payable
SUPERVISION RECEIVED: Incumbents of positions at this level receive direct supervision from Comptroller, Associate Vice President of Fiscal Affairs, or other employees of higher grade who provide instruction, assign work, and review performance through conferences and reports for effectiveness and conformance to laws, rules, and regulations. Incumbents must exercise some independent judgment.
Supervision Exercised: Incumbents of positions at this level may exercise functional supervision (i.e. over certain but not all work activities, or over some or all work activities on a temporary basis) over 1-5 technical and/or clerical personnel.
1.Confers with agency personnel, outside agencies, and vendors by telephone, in writing or in person to resolve accounts payable discrepancies and/or obtain statistical data and documentation for various reports and/or projects.
2.Prepares financial statements and reports and maintains accounts and records such as cash receipts registers, budgetary control, etc. to reflect financial status.
3.Reconciles financial documents, records, transactions, and statements to ensure conformance with established standards. Includes preparation of credit cards for payment and reconciliation.
4.Reviews agency accounting procedures to ensure conformance with established reporting requirements, etc.
5. 1099’s. Preparation and reconciliation for the calendar year for all 1099’s related to payables.
6.Reviews general and subsidiary ledgers to check authorizations and transfers and/or adjust out-of-balance ledgers. Specifically reconciliation of payables modules as it relates to the GL on a monthly basis.
7.Provides technical assistance to employees, clients, state agencies, legislators, municipal, district, and/or county officials, and the general public to ensure compliance with agency laws, rules, and regulations.
8.Performs related duties such as reviewing requisitions and invoices for proper coding and funding; review travel expense vouchers for receipts, accuracy and approved request form; attend staff meetings and training sessions; responding to inquiries regarding assigned agency functions; assist with year end closeout activity such as pulling invoices and creating audit spreadsheets; and conferring with others concerning accounting-related matters.
9.Provide assistance to budget managers providing current expenditure and encumbrance information and advising on invoice payment status.
10.Maintains and reconciles MMARS records, including processing of IE’s and IV’s in addition to preparing and processing PV’s when necessary.
11.Reviewing standard MMARS reports and suspense file to monitor document processing and appropriation spending, and create journal entries for the local accounting system and reconcile MMARS balances to local general ledgers as necessary.
WORKING CONDITIONS: Accountants may travel for job related purposes.
RELATIONSHIPS WITH OTHERS: Major work contacts are with fiscal staff of own and other agencies, vendors, and contractors.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) one year of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing, or (C) any equivalent combination of the required (A) experience and the substitutions below.
An Associate’s or higher degree with a major in accounting, business administration or business management may be substituted for the required (A) experience. *
Successfully completed education in accounting or in business administration in a recognized business school or school of accounting may be substituted for the required (A) experience on the basis of one year of such education above high school level for six (6) months of the required (A) experience. *
*Education toward such degree will be prorated on the basis of the proportion of the requirements actually completed.
NOTE: No substitution will be permitted for the required (B) experience.
Worcester State University is a public institution of higher learning set on 58 acres in the residential west side of Worcester, Massachusetts. We are dedicated to preparing students for personal success, rewarding careers, and effective citizenship in the 21st century. We offer undergraduate and graduate degree programs in the traditional liberal arts and sciences, teacher education, biomedical sciences, business, and the health professions.
Worcester State University is an Affirmative Action/Equal Opportunity Employer. M/F/D/V. Women and minorities are strongly encouraged to apply.
Position Number: 194110
Shift: Monday-Friday 8:45am - 5:00pm
Days off: Saturdays and Sundays
If interested, apply via Institution Website button (to the right of the description) which will take you to the posting on Worcester State's website. Detailed instructions are listed there.
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