Accountant I 15X12 - Worcester State University in Worcester Massachusetts

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Worcester State University

Worcester, Massachusetts

United States

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Detailed Job Description

**All higher education Classification Specifications shall be available at the Board of Higher Education website:**

DEPARTMENT:  Accounts Payable                      

SUPERVISION RECEIVED: Incumbents of positions at this level receive direct supervision from Comptroller, Associate Vice President of Fiscal Affairs, or other employees of higher grade who provide instruction, assign work, and review performance through conferences and reports for effectiveness and conformance to laws, rules, and regulations. Incumbents must exercise some independent judgment.

Supervision Exercised:  Incumbents of positions at this level may exercise functional supervision (i.e. over certain but not all work activities, or over some or all work activities on a temporary basis) over 1-5 technical and/or clerical personnel.


1.Confers with agency personnel, outside agencies, and vendors by telephone, in writing or in person to resolve accounts payable discrepancies and/or obtain statistical data and documentation for various reports and/or projects.

2.Prepares financial statements and reports and maintains accounts and records such as cash receipts registers, budgetary control, etc. to reflect financial status.

3.Reconciles financial documents, records, transactions, and statements to ensure conformance with established standards.  Includes preparation of credit cards for payment and reconciliation.

4.Reviews agency accounting procedures to ensure conformance with established reporting requirements, etc.

5. 1099’s. Preparation and reconciliation for the calendar year for all 1099’s related to payables.

6.Reviews general and subsidiary ledgers to check authorizations and transfers and/or adjust out-of-balance ledgers.  Specifically reconciliation of payables modules as it relates to the GL on a monthly basis.

7.Provides technical assistance to employees, clients, state agencies, legislators, municipal, district, and/or county officials, and the general public to ensure compliance with agency laws, rules, and regulations.

8.Performs related duties such as reviewing requisitions and invoices for proper coding and funding; review travel expense vouchers for receipts, accuracy and approved request form; attend staff meetings and training sessions; responding to inquiries regarding assigned agency functions; assist with year end closeout activity such as pulling invoices and creating audit spreadsheets; and conferring with others concerning accounting-related matters.

9.Provide assistance to budget managers providing current expenditure and encumbrance information and advising on invoice payment status.

10.Maintains and reconciles MMARS records, including processing of IE’s and IV’s in addition to preparing and processing PV’s when necessary.

11.Reviewing standard MMARS reports and suspense file to monitor document processing and appropriation spending, and create journal entries for the local accounting system and reconcile MMARS balances to local general ledgers as necessary.

WORKING CONDITIONS:  Accountants may travel for job related purposes.

RELATIONSHIPS WITH OTHERS:  Major work contacts are with fiscal staff of own and other agencies, vendors, and contractors.



  1. Knowledge of the principles and practices of accounting, including terminology.
  2. Knowledge of the methods of general report writing.
  3. Ability to analyze and determine the applicability of accounting data, to draw conclusions, and to make appropriate recommendations.
  4. Ability to read and interpret documents such as financial reports, accounts, and ledgers.
  5. Ability to understand, apply, and explain the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.
  6. Ability to perform mathematical calculations using formulas to solve accounting problems.
  7. Ability to follow oral and written instructions.
  8. Ability to gather information by examining records and documents and through questioning individuals.
  9. Ability to maintain accurate records.
  10. Ability to prepare general and financial reports.
  11. Ability to write concisely, to express thoughts clearly, and to develop ideas in logical sequence.
  12. Ability to communicate effectively in oral expression.
  13. Ability to exercise sound judgment.
  14. Ability to exercise discretion in handling confidential information.
  15. Ability to deal tactfully with others.
  16. Ability to establish and maintain harmonious working relationships with others.
  17. Ability to work independently.
  18. Ability to work in a team setting.

MINIMUM ENTRANCE REQUIREMENTS:  Applicants must have at least (A) one year of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing, or (C) any equivalent combination of the required (A) experience and the substitutions below.


An Associate’s or higher degree with a major in accounting, business administration or business management may be substituted for the required (A) experience. *

Successfully completed education in accounting or in business administration in a recognized business school or school of accounting may be substituted for the required (A) experience on the basis of one year of such education above high school level for six (6) months of the required (A) experience. *

*Education toward such degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE:  No substitution will be permitted for the required (B) experience.

About Worcester State University

Worcester State University is a public institution of higher learning set on 58 acres in the residential west side of Worcester, Massachusetts. We are dedicated to preparing students for personal success, rewarding careers, and effective citizenship in the 21st century. We offer undergraduate and graduate degree programs in the traditional liberal arts and sciences, teacher education, biomedical sciences, business, and the health professions.

Additional Information

Worcester State University is an Affirmative Action/Equal Opportunity Employer. M/F/D/V. Women and minorities are strongly encouraged to apply.

Additional Information:

Position Number: 194110

Salary: $735.68

Shift:  Monday-Friday 8:45am - 5:00pm 

Days off: Saturdays and Sundays  

Application Instructions

If interested, apply via Institution Website button (to the right of the description) which will take you to the posting on Worcester State's website. Detailed instructions are listed there.

Keyword Phrases

  • Procurement
  • Accountant I 15X12
  • Intellectual Growth
  • Embrace Diversity
  • Residential Environment
  • Other Administrative Programs
Employment Type:Administrative Staff
Degree Required: High School
Experience: See Job Description
Level of Job: See Job Description
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter