Detailed Job Description
The Department of Information Systems is seeking a talented individual to fill the position of SharePoint Administrator.
West Valley College, though just minutes from the heart of the Silicon Valley, is in a beautiful park-like setting on 143 wooded acres. Mission College is located in the heart of Silicon Valley. Our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.
Under the direction of the Director of Information Systems, or immediate supervisor, the SharePoint Administrator manages all hardware and software aspects of the SharePoint internal and external environments, including design, architecture, availability, reliability, performance, monitoring and security of the portal. This position plays an integral part in the development of strategies for optimal use of SharePoint and other collaborative tools within the organization. The SharePoint Administrator must be able to work with very little supervision in a dynamic fast-paced environment requiring team interaction and collaboration.
Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.
100% of full time, 40 hours per week, 12 months per year, with anticipated start date of March 19, 2014. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the Supervisors Unit.
Work Location: Information Systems Department, West Valley-Mission Community College District, located on the West Valley College campus, Saratoga, CA.
Any combination equivalent to:
- A four year degree in computer science or related field; AND
- Four years of increasingly responsible experience in applications, databases, and servers, including a minimum of one year demonstrated experience in administrating, designing and/or deploying SharePoint environments; AND
- Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.
- Degrees must be earned from an accredited institution.
- Candidates with foreign degrees must provide official certification of equivalency to U.S. degrees, by a certified U.S. credential review service. Simple translation of the language on foreign diplomas, transcripts, coursework, or similar will NOT suffice, thus will cause the application packet to be judged as incomplete.
Possess strong knowledge of Microsoft platform development and design. This understanding is crucial in the job duties of working with customers to develop solutions and implement the proper technology.
Examples of Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
- Design and develop Intranet and Extranet portals in SharePoint Server 20xx to include imaging, document management, automated workflow, collaboration, messaging, and content management.
- Plan, design and implement SharePoint security including, but not limited to, authentication, security roles, user groups, audiences, and item level security.
- Provide services to end-users in planning, developing and deploying enterprise level SharePoint solutions.
- Develop custom web parts and integrating enterprise content with SharePoint to include developing data repositories, content indexing and workflow.
- Prepare for and perform technical installations; install, upgrade, configure, and operate SharePoint environments; manage customizations for implementation.
- Configure and administer services, InfoPath services, web front end servers, indexing servers and database servers, social networking features, User Profile Services, site metadata & Enterprise Managed metadata, excel services, Enterprise wikis.
- Provide SharePoint system administration including, but not limited to, analysis, capacity planning, integration and quality assurance.
- Promote online solutions and facilitate those solutions District-wide; identify practices and processes that can be improved through the use of SharePoint.
- Perform project management tasks for SharePoint development and implementation projects including, but not limited to, research, planning, documenting, leading and tracking.
- Participate in multiple projects as a key technical resource that may include implementation, issue resolution, and development.
- Develop, implement and enforce best use practices; communicate standards and practices district-wide.
- Collaborate with I.S. staff to ensure services, capacity, high availability, business continuation and disaster recovery.
- Collaborate with technical staff to understand and develop resolutions to software issues.
- Evaluate current and emerging SharePoint technologies and practices; recommends solutions and best practices to I.S. management.
- Organize, coordinate and supervise day-to-day activities and operations of an assigned information systems area; schedule, monitor and evaluate staff and activities to ensure efficient information management services to District and campus personnel.
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class.
Knowledge and Abilities
- Principles, practices and procedures required to maintain and integrate database, web and core business application systems.
- Security equipment and software, such as firewalls, intrusion detection systems, and virus protection systems.
- Internet and Intranet application platforms (e.g. Microsoft SharePoint).
- Structured programming skills including program testing and debugging techniques.
- A basic understanding of network issues and their relation to application and database functions.
- Software frameworks (e.g. Microsoft .NET).
- Information architecture and usability principles/requirements.
- SQL, CGI, HTML, UNIX, JAVA, PHP, XML, LDAP, Client/Server systems, and other evolving modern technologies.
- Knowledge of Internet communications protocols (e.g., SFTP, Telnet, TCP/IP stacks).
- User interface design experience, features, and capabilities of Internet and Intranet websites.
- Utility software support tools such as editors, forms design and database query languages.
- Software used in the development, monitoring and administration of Internet and Intranet websites.
- Work independently.
- Organize, coordinate, and oversee the day-to-day operations and activities in an assigned information systems functional applications area.
- Prepare and present work schedules and task timelines for an assigned project.
- Train, supervise and evaluate the performance of assigned personnel.
- Provide leadership to projects, teams, task forces and other work groups.
- Design, program, modify, install, implement and maintain software applications to meet the needs of the District.
- Implement, and maintain security for servers, databases, and systems/application to support District operations.
- Design and implement database tables, elements, and standards and create supporting documentation.
- Develop the architecture and layout of complex Internet and Intranet web pages.
- Assimilate and organize information in a logical, consistent manner.
- Establish and maintain effective and cooperative working relationships with others.
- Communicate in a clear, concise manner to a variety of audiences.
- Effectively advise customers on the data collecting and information dissemination capabilities of an Internet and Intranet website.
- Represent the department to District and campus administrators, faculty, and staff.
- Relate to people of varied academic, cultural and socio-economic background.
- Research and compile information.
Salary and Benefits
- Anticipated Hiring Range: $7,534–$8,306 (monthly) with a maximum earnable monthly of $10,101.
- Employer-contributed medical, dental and vision for employee and dependents, to include domestic partner.
- Employer-paid long term disability for employee.
- Voluntary life insurance.
- 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
- 22 days vacation leave accrued annually (25 days after 5 years).
- 12 days sick leave accrued annually.
- Personal necessity leave and personal business leave.
- Educational growth incentive program from $35 to $175 monthly.
- $500 longevity award annually after 15 years of service and $1,000 longevity award annually after 20 years of service.
- CalPERS retirement.
- Position is union affiliated with required dues.
West Valley-Mission Community College District is an Equal Opportunity Employer
- To be considered an applicant for a position at West Valley-Mission Community College District, all materials requested in the job announcement must be received no later than the deadline.
- Incomplete and/or late applications will not receive committee consideration.
- If transcripts are required, include copies of ALL college transcripts with your application to verify all degrees earned and college coursework taken. Certified copies are only required at time of hire.
- Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.
- Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
- DO NOT SEND unrequested materials. Unrequested materials will not be used for consideration of employment.
- The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.