Staff Associate/Licensure Officer - Worcester State University in Worcester Massachusetts

Unfortunately, this job is expired as of 3/5/2014.

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Worcester State University

Worcester, Massachusetts

United States

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Detailed Job Description

OFFICIAL TITLE: Staff Associate/Licensure Officer

SUPERVISION RECEIVED: Chairperson, Education Department

POSITION OVERVIEW:  The Licensure Officer is responsible to the Department Chairperson for coordinating and performing administrative duties associated with student teaching/practicum experience, the licensure/application process, teacher testing, and community outreach. He or she works with candidates in approved licensure programs at the undergraduate, post-baccalaureate (license-only) and master’s degree programs, collaborates internally and externally; disseminates licensure-related information; including state and federal report writing.


Student Teaching /Practicum Experience

Communicate with faculty regarding policies for student teaching/practicum experience and licensure requirements.
Initiate and monitor student teaching/practicum experience placements for qualified students.
Organize supervision of student teachers as required including adjunct faculty.
Monitor and organize files of students during their practicum experience.
Implement mediation procedures appropriately when required.
Review and adjust student teacher and field placements processes and procedures to accommodate state and program requirements.
Maintain contacts with K-12 schools for the purpose of improving the student teaching/practicum experience and field placement operation.
Arrange for and organize fall and spring practitioner conferences and meetings for supervising practitioners, program supervisors and students as part of the student teaching/practicum process.
Update communication materials associated with student teaching/practicum experience as needed.
Advise undergraduate and graduate students regarding issues related to licensure and application requirements.

 Critical Licensure Services

Electronically endorse undergraduate, post-bacc and graduate candidates who complete an approved initial license program.
Liaison with Registrar to ensure that students are enrolled in the appropriate practicum and seminar courses/sections.
Collect, check for completeness, and organize documentation for initial licensure applications submitted by undergraduate and graduate students in the education licensure program.
Prepare and submit candidate materials, including transcript(s) and employment verification documents, to the state for batch (priority) processing.
Follow up with candidates who are missing materials for endorsement.
Electronically process other endorsements at the conclusion of the approved certificate program (e.g. Transition)
Prepare Title II initial report (fall) by Dec. 31st.
Prepare Title II and SAR reports (spring) for submission to DESE.
Hold meetings with all SEI course participants and with non-SEI course candidates at the entry point to establish the ELAR profile and obtain the candidates’ MEPID
File student folders/documents after the endorsement.
Respond to questions regarding initial licensure requirements for both undergraduate and graduate students.
Adjust licensure application procedures as necessary to accommodate changes in licensure programs and Office of Educator Licensure procedures at the DESE.

Massachusetts Test for Educator Licensure (MTEL)

Respond to internal and external inquiries from (1) prospective students and direct them to the appropriate person/office on campus, (2) members of the faculty and administration regarding regulations governing our approved programs and related licensure matters, (3) current students and alumnae/alumni regarding licensure, and (4) peer institutions’ requests for program information and other licensure-related information.
Maintain department informational materials regarding student teaching and MTEL preparation.
Provide support and training (when requested) to the University’s faculty members who supervise student teachers and to supervising practitioners. Training topics may include the Preservice Performance Assessment requirements, licensure requirements, or related regulations.
Maintain working relationships with administrators in the districts where Worcester State University places student teachers.
Prepare other reports requested by the Massachusetts Department of Elementary and Secondary Education and other official agencies
Distribute and collect MTEL Test Development surveys to faculty members in affected departments, as requested by Evaluation System, Inc/Pearson.
Serve as liaison providing information to undergraduate and graduate students NES/Pearson concerning pilot testing, MTEL vouchers, and other MTEL matters.
Other licensure-related responsibilities as assigned.



  1. Bachelors degree with a major or minor in education.
  2. Working knowledge of the Massachusetts Department of Elementary and Secondary Education (DESE) regulations regarding licensure of qualified candidates.
  3. Experience working in a college/university setting.
  4. Experience working with and advising traditional and non-traditional undergraduate and graduate students in a university setting.


  1. Facility with Microsoft Office products, especially Word and Excel.
  2. Strong writing skills for a variety of internal and external audiences.
  3. Excellent organizational skills and attention to detail.
  4. Knowledge of Massachusetts licenses and licensure regulations, MTEL requirements, and licensure resources.
  5. Collaboration across campus divisions and departments and externally with DESE.


  1. Masters’ Degree in Education or Related field.
  2. Teaching or related experience and/or related supervisory experience.
  3. Knowledge of Worcester State University’s approved licensure programs.
  4. Experience in providing professional development to educators.

About Worcester State University

Worcester State University is a public institution of higher learning set on 58 acres in the residential west side of Worcester, Massachusetts. We are dedicated to preparing students for personal success, rewarding careers, and effective citizenship in the 21st century. We offer undergraduate and graduate degree programs in the traditional liberal arts and sciences, teacher education, biomedical sciences, business, and the health professions.

Additional Information


Maintain records of student teaching/practicum experience placements for use in student inquiries, university reports, and institutional accreditation requirements.
Maintain and oversee database and record keeping associated with student teaching/practicum experience and field placements.
Perform analysis of MTEL test results as required and communicate to the Department Dean, Chair, and faculty as necessary.
Conduct surveys of Program Completers at the end of each semester.

Community Outreach

Provide verification for alumnae/alumni who have moved out of state and are seeking licensure in other states.
Participate in Fall and Spring MACTE/COMTEC/MAECTE Conferences
Serve as Worcester State University’s contact person with the Massachusetts Department of Elementary and Secondary Education (DESE) and forward announcements and other information from the DESE to administrators, faculty members, librarians, and other members of the University community
Liaison with area school(s) districts to coordinate job fairs, career days, and guest speakers.

Worcester State University is an Affirmative Action/Equal Opportunity Employer. M/F/D/V. Women and minorities are strongly encouraged to apply.

Application Instructions

If interested, apply via Institution Website button (to the right of the description) which will take you to the posting on Worcester State's website. Detailed instructions are listed there.

Keyword Phrases

  • Education
  • Staff Associate/Licensure Officer
  • Intellectual Growth
  • Embrace Diversity
  • Residential Environment
  • Academic Administration
Employment Type:Administrative Staff
Degree Required: Bachelors
Experience: See Job Description
Level of Job: See Job Description
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter