Detailed Job Description
Under direction of the Director, Fiscal Services, plan, organize, coordinate and manage the District’s accounting operations; prepare financial statements and reports for submission to the State, Board of Trustees and others; train, supervise and evaluate the performance of assigned staff.
100% of full time, 40 hours per week, 12 months per year, with anticipated start date of December 11, 2013. Schedule may change to include some evening or weekend hours, as needed. This position is a Classified Administrator and part of the Administrative employee unit.
Work Location: Finance Department, West Valley-Mission Community College District; located on the West Valley College campus, Saratoga, CA.
Any combination equivalent to:
- A Bachelor’s degree from an accredited college or university with major course work in accounting, finance or closely related field; AND
- Five years of increasingly responsible experience as a financial supervisor in a public agency; AND
- Demonstrated ability to work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.
- Degrees must be earned from an accredited institution.
- Candidates with foreign degrees must provide official certification of equivalency to U.S. degrees, by a certified U.S. credential review service. Simple translation of the language on foreign diplomas, transcripts, coursework, or similar will NOT suffice, thus will cause the application packet to be judged as incomplete.
Examples of Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
- Coordinate activities and services between Finance and other District departments and address questions and issues related to program planning and control or other financial issues; evaluate, recommend and supervise the installation of accounting processes and procedures including the installation of automated systems and software.
- Plan, organize and oversee the maintenance of various accounts and funds; ensure that appropriate records, files and documentation are maintained; establish and maintain adequate internal controls in accordance with Generally Accepted Accounting Principles; plan, organize and coordinate year-end closing.
- Organize, coordinate and oversee the timely and accurate preparation and submittal of a variety of monthly, quarterly, annual and periodic financial reports and documents required by the State, federal agencies and District policies; forward to executive management for review and approval as appropriate and transmit to requesting authority in a timely manner.
- Review financial transactions to assure conformance to District, County, State and federal policies, rules, regulations and codes; assure compliance with audit requirements and sound fiscal policies.
- Prepare and review work papers for the annual District audit; respond to questions from auditors and prepare responses to audit comments as requested by management.
- Prepare analyses of the District’s cash flow and access accounts status; develop and analyze projections and variances; prepare and forward recommendations as appropriate.
- Communicate effectively with State and federal agency representatives, District personnel, vendors, auditors, students and others regarding assigned financial systems and processes.
- Work cooperatively as a member of the management staff of the college and district toward the achievement of its goals and objectives.
- Provide leadership consistent with the mission and function of the college and district.
- Recommend and implement techniques to improve department policies and practices, increase efficiency, take advantage of opportunities and maintain state-of-the-art practices, keep abreast of current trends and practices in the field.
- Maintain effective public relations with the larger community.
- Assure smooth operations within the areas of responsibility.
- React to change productively and handle other essential tasks as assigned.
- Immediately report known or likely fraud, illegal acts, violation of provisions of contracts or grant agreements to the appropriate parties.
- Select, assign, orient, train, supervise, counsel, discipline and annually evaluate the performance of direct subordinates; delegate the responsibility for supervision of indirect subordinates to subordinate supervisors to assure efficient and effective performance; develop expectations for performance and standards of excellence.
- May be assigned to lead or participate in District-wide or college committees, initiatives, teams or ad hoc groups; is responsible and accountable for completion of assigned tasks when assigned to such a group; when chairing such a group, evaluate the performance of committee members and forward input to members’ supervisors for consideration during the performance evaluation process.
- Prepare and administer annual budgets for assigned area; review and approve expenditures according to established District policies and procedures.
- Participate in preparation of state and federal grant applications.
- Perform related duties as assigned.
Knowledge and Abilities
- Legal requirements, policies and regulations pertaining to financial functions including provision of the California Education Code, Internal Revenue Service and the Budget and Accounting Manual.
- Accepted theory, principles, standards, practices and procedures of governmental accounting, budgeting, auditing and finance with emphasis in forecasting and management information systems.
- Principles of sound fiscal management for public sector organizations.
- Financial analysis and projection techniques.
- Preparation and analysis of comprehensive financial reports, statements and documents.
- Principles and practices of automated systems methods, procedures and practices.
- Principles and practices of progressive employee management and training.
- Modern financial office methods and procedures including the use and application of mainframe and microcomputers and related software.
- Oral and written communication skills.
- Interpersonal skills using tact, patience and courtesy.
- Fund accounting procedures.
- Principles and practices of training and supervision.
- Plan, organize, coordinate and manage assigned financial functions and personnel.
- Prepare and maintain informational, statistical and narrative reports in a clear and concise manner.
- Interface with District administration to ensure proper financial systems operation, coordination and future enhancement possibilities.
- Interpret, analyze, apply and explain applicable rules, regulations, policies and procedures.
- Analyze complex accounting and financial data and make recommendations in accordance with principles of sound fiscal management.
- Analyze accounts and prepare adjustments, reconciliations and projections.
- Communicate effectively both orally and in writing.
- Establish and maintain effective and cooperative working relationships with others.
- Plan, organize, direct and control prioritization of scheduled work and reports.
- Develop methods to process and maintain required financial documentation and records required by Federal, State and District guidelines.
- Relate effectively with people of varied academic, cultural and socioeconomic backgrounds using tact, diplomacy and courtesy.
- Operate computer equipment and modern software used in accounting and budget processes.
- Develop, install and maintain improved accounting systems and processes.
- Select, assign, orient, train, supervise, counsel, discipline and evaluate the performance of direct subordinates.
- If chairing a committee, evaluate the performance of committee members and forward input to members’ supervisors for consideration during the performance evaluation process.
Salary and Benefits
- Anticipated Hiring Range: $6,554–$7,058 (monthly) with a maximum earnable monthly of $8,318.
- Employer-contributed medical, dental and vision for employee and dependents, to include domestic partner.
- Employer-paid long term disability for employee.
- Voluntary life insurance.
- 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
- 22 days vacation leave accrued annually (25 days after 5 years).
- 12 days sick leave accrued annually.
- Personal necessity leave and personal business leave.
- Professional development and renewal leave.
- $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
- CalPERS retirement.
West Valley-Mission Community College District is an Equal Opportunity Employer
- To be considered an applicant for a position at West Valley-Mission Community College District, all materials requested in the job announcement must be received no later than the deadline. Incomplete and/or late applications will not receive committee consideration.
- If transcripts are required, include copies of ALL college transcripts with your application to verify all degrees earned and college coursework taken. Certified copies are only required at time of hire.
- Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.
- Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
- DO NOT SEND unrequested materials. Unrequested materials will not be used for consideration of employment.
- The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.