The Controller will be responsible for the leadership and management oversight of accounting, financial reporting and financial internal control operations of the University.
The Controller will report to the Vice President for Business Affairs and provide supervision to the Assistant Controller, Staff Accountant/Payroll Administrator, Student and Accounts Receivable Manager and the Accounts Payable Fiscal Clerk.
Bachelor's degree in Accounting, Finance, or related field, MBA preferred
Eight (8) to ten (10) years of increasingly responsible professional experience and management in higher education or similar institutions, required
Knowledge of accounting standards related to not-for-profits and universities and federal, state, and local laws and regulations, strongly preferred
Effective leader and people manager with demonstrated ability to mentor subordinates
Exceptional interpersonal, written and verbal communication skills; and strong presentation skills
Demonstrated ability to build strong collegial relationships across all levels of the organization and lead effective work groups
Ability to represent the University at professional organizations, conferences and University-sponsored functions
Excellent problem solving, analytical and business skills; and strong project management skills to meet deadlines and work effectively with others
Demonstrated ability to present complex financial issues to Board of Trustees, Senior Administration, Deans and Directors
Proficient in complex accounting systems and a strong understanding of the use and potential of technology in the area of financial management
ESSENTIAL DUTIES AND RESPONSIBILITIES
GENERAL LEDGER/FINANCIAL REPORTING
Compile and verify the accuracy of all financial accounting data for the University and its related entities.
Insure the preparation of account reconciliations and coordinate completion and review of all other account reconciliations for monthly closings.
Oversee the budget for the Business Office to ensure that expenditures do not exceed budget in the fiscal year.
Prepare monthly and annual college financial statements and projections by validating monthly variances on trend and provides monthly profit and loss statements for responsibility centers for review and distribution on a timely basis.
Ensure that internal controls are correct and procedure is adhered. Review and implement new controls as needed.
Reviews and approves journal entries as necessary.
Work closely with the Advancement staff in the recording of gifts and grants in accordance with the Gift Accounting Policy.
Oversee the duties of Accounts Payable personnel.
Review accounts payable processes to insure expenditure authority, purchasing, travel and entertain and accounts payable policies are enforced. Ensures all payment processes remain to insure for proper documentation, approval and classification coding. .
Provide oversight of the university’s travel and entertainment management system (Concur)
Assist in establishing and maintaining a small procurement P-Card support with the Budget and Purchasing Offices.
Ensure accuracy of 1099 filing.
Oversee the accounts receivable/loan receivable functions of the university.
Insure accuracy and services provided to students in the billing and collection services.
Coordinate duties of Accounts Receivable personnel on matters requiring receipt of funds from external entities.
Work closely with the Director of Auxiliary Services on billing, payment and discounting reporting for the ParkerCard for accuracy.
Ensure accuracy of 1098 filing.
Verify adequacy and compliance with collection procedures.
Verify all registered students are properly billed to budgeted expectations and investigate variances.
Coordinate billing and disbursement cycles for all programs.
Establish procedures to ensure timely follow up on and payment of delinquent receivable accounts in all areas.
Work closely and provide indirect guidance and support of the business office/billing operations within the Clinic.
Work closely with the Seminars Program in the support necessary to provide financial oversight of operations and P/L reporting
Project cash needs of the university and manage cash assignments within the short-term working capital and intermediate cash and long term investments.
Provide monthly reporting on unitized values of quasi-endowment and temporary restricted funds.
Ensure compliance with all outside regulatory agency guidelines and policies.
Prepare or review reports for outside regulatory agencies.
Balance Federal Funds.
Provide leadership with annual audit by independent accounting firm.
Maintain competency in the rules and regulations that govern non-profit accounting.
Perform projects assigned by the Vice President of Business.
Submit annually a budget for the Business Office.
Keep the Vice President of Business appraised regarding work status, schedule delays, need for overtime, or available time to assist elsewhere.