The person in this position provides daily supervision of accounts receivable staff. Maintains and enforces accounts receivable procedures and guidelines, working within Florida statutes and established Valencia policies and procedures. Evaluates new processes and procedures as needed to streamline business practices. Works with other college staff and departments on changes/upgrades to applicable software. Works in conjunction with campus Business Office Coordinators on weekly student refunds, collection efforts, private scholarships and international student deposits.
Primary Work Location
1. Associate's degree from regionally accredited institution or high school diploma or equivalent and experience in accounts receivable. 2. Progressively responsible experience in an educational or similar business office environment. 3. Experience with Microsoft Office software (Excel, Word, Access) and Banner financial software or similar applications. 4. Previous supervisory experience or management experience. 5. A demonstrated commitment to diversity. 6. Acceptable eyesight (with/without correction aid).
Knowledge, Skills, and Abilities
1. Knowledge and understanding of accounting principles, procedures and practices. 2. Knowledge of State and College rules, regulations, policies, and procedures related to accounts receivable. 3. Knowledge of the principles and practices of supervising employees. 4. Skill in communicating effectively interpersonally, orally, and in writing. 5. Skill in the use of personal computers and general office and financial software. 6. Ability to organize and prioritize workload, think critically, and make appropriate decisions. 7. Ability to meet deadlines and work without direct supervision. 8. Ability to access, input, retrieve, analyze, and report information from multiple software applications, while maintaining an attention to detail. 9. Ability to provide leadership, guidance and motivation to staff. 10. Ability to remain calm and professional in emotionally charged situations. 11. Ability to work effectively in a diverse community and meet the needs of diverse student populations.
Essential Job Functions
1. Works with each team member on a variety of issues including student and 3rd party vendor interactions, management of overall workload and updating of skills. 2. Monitors accounts receivable balances to ensure timely payment from student and vendors to minimize accounts submitted to collections. 3. Performs accounts receivable reconciliation under the supervision of the Bursar. Monitors the processes and interfaces needed to complete the reconciliation to ensure timely and accurate reporting. Investigates and resolves differences between the accounts receivable subsidiary ledger and accounting records. 4. Completes annual evaluations, verifies accuracy of work, counsels staff on any discrepancies and retrains if necessary to achieve desired results. 5. Applies Florida laws, statutes and regulations regarding accounts receivable and stays current on applicable changes. 6. Analyzes accounts receivable data and prepares all accounts receivable related report, reconciliations, and information requests. 7. Maintains periodic statistical information on accounts receivable processing to determine distribution of workload and implement any changes necessary. 8. Works in conjunction with the Bursar on annual student related tax reporting for the College to ensure accurate and timely filing of 1098T forms. 9. Reviews receivable records and completes informational requests as needed. 10. Maintains accounts receivable files, determines storage and retention needs for long term storage. 11. Responsible for following proper audit procedures and maintaining necessary documentation to support compliance and provide external and internal auditors. 12. Performs other duties as assigned.
Special Instructions to Applicants
Please Note: Candidates selected for interviews will also complete a Writing Sample.
For consideration, a Valencia College online employment application must be submitted. A resume and cover letter must be attached at the time of application.
The size of your documents must be less than 2 MB in MS Word or PDF format.
During the online application process, you will be required to provide a response to specific questions to complete the application process.
All letters of reference must be attached at the time of application.