Vice President for Institutional Advancement - American International College in Springfield Massachusetts

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American International College

Springfield, Massachusetts

United States

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Detailed Job Description

The Vice President for Institutional Advancement will function as the senior development and alumni relations officer at American International College (AIC), report to the AIC President, participate as a member of the President’s Cabinet and the President’s Senior Leadership Committee, and will have close and intentional interactions with constituencies across the college community, including internal partners and colleagues, faculty, staff, students, and parents.

The Vice President will advise the President and other senior officers of the college, including the Executive Vice President for Administration, the Chief Academic Officer, the Vice President for Human Resources, the Associate Vice President for Student Affairs and Dean of Students, the Dean of Health Sciences, the Dean of Business, Arts and Sciences, the Dean of the School of Education, and the Athletic Director on all aspects of development and alumni relations and will effectively promote internal and external understanding and support of the College’s mission as correlated with giving and engagement goals.

The Vice President’s primary responsibilities will be to: (1) develop and implement college-wide and unit/program-specific strategies for development and alumni relations, including any comprehensive or project- or program-specific campaigns; (2) build and lead the necessary staff and volunteer infrastructure to support these efforts; (3) staff the President and other key internal and volunteer leaders in their work with top prospects and donors; and (4) provide coordination for development and alumni relations efforts across the college.

The Vice President for Institutional Advancement will also accept and execute other duties as assigned.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • A master’s degree and between seven and ten years of development and fundraising experience is required, preferably in a higher education environment.

  • A successful track record of personally cultivating, soliciting, closing, and stewarding major and planned gifts at leadership levels.

  • Understanding of current and emerging best practices and the capacity to adapt these as appropriate at AIC.

  • Well-developed managerial, supervisory, and mentorship skills.

  • Significant and successful experience with integrating development and alumni engagement staff and programs.

  • Strong written and verbal communications and presentation capabilities, including active listening skills and the ability to speak effectively with groups of varying sizes and with individuals.

  • Ability to effectively leverage the time and talents of colleagues and partners in their contacts with prospects and donors, including strong preparation and follow-up work.

  • Demonstrated appreciation for and reliance on data and quantifiable outcomes and reporting.

  • Understanding of technology and its applications to both development and alumni relations work.

  • Possession of knowledge of the legal and ethical aspects of fundraising and obligations to donors and their intents as well as of proper alignment with College goals, priorities, and decisions.

  • Creativity, drive, and integrity in the creation and implementation of programs and strategies.

  • A collaborative nature and sense of humor.

  • Willingness to work evenings and weekends and to travel, at times extensively.

  • Resonance and passion for the mission of AIC “to prepare students for personal fulfillment, professional achievement, and civic engagement through educational experiences that transform lives.”

  • Essential Functions

  • Develops and implements annual strategic and operating advancement plans with clear delineation of roles and responsibilities, quantifiable metrics, and targets for productivity.

  • Conducts monthly, quarterly, and annual evaluations of performance dashboards aligned with established annual and multiyear goals.

  • Communicates progress to all key internal and external stakeholders in a regular and consistent manner using established metrics and performance dashboards.

  • Manages a personal portfolio of major and principal gift prospects, including responsibilities for personal cultivation, solicitation, closing of commitments, and stewardship, and involving internal and volunteer partners wherever appropriate.

  • Develops a comprehensive college-wide prospect and proposal pipeline and ensures that these pipelines are adequate to meet or exceed annual and/or campaign fundraising targets.

  • Establishes and maintains best practice prospect tracking and management policies and protocols in reliance on information housed within the Raiser’s Edge database platform.

  • Provides strategic counsel and organization to the prospect- and donor-development efforts of the President and other senior college leaders.

  • Collaborates with key college partners in the President’s Leadership Committee, including the following:

  • Chief Academic Officer in his/her leadership of and partnership with the deans and other key department chairs and faculty in his/her engagement with development and alumni affairs.

  • Associate Vice President for Student Affairs and Dean of Students on scholarship funding efforts and other philanthropic initiatives and alumni engagement programs related to student success programs and goals.

  • Director of Marketing in the promotion of any campaigns and specific funding priorities as well as public acknowledgments surrounding noteworthy gift announcements.

  • Executive Vice President for Administration and Vice President for Finance in the coordination and reconciliation of reporting on philanthropic and gift results between these areas.

  • The Dean of Business, Arts and Sciences, the Dean of Health Sciences, the Dean of the School of Education, and the Athletic Director in the fulfillment of private sector goals and in the coordination of prospect and donor engagement efforts.

  • Works with other internal partners to understand the programs and priorities across the College and facilitate the translation of those priorities into fundraising and engagement opportunities fostering purposeful, coordinated involvement and investment for the maximum benefit of AIC.

  • Sets the vision and strategic direction for programs seeking to involve alumni and friends in advancing the College’s fundraising priorities in concert with AIC’s internal community and in strengthening alumni relationships through purposeful on- and off-campus engagement with key administrative, academic, and athletic leaders, faculty, and students, as well as through networking with classmates and participating in events and activities.

  • Plans, manages, and evaluates the effectiveness of development and alumni relations staff and programs and drives changes and enhancements to both infrastructure and strategies.

  • Leads by example and ensures that regular documentation and evaluation of results occurs on a systematic and predictable basis both within and across fiscal years.

  • Oversees a team of committed staff that thrive on relationship- and team-building and that value transparency, accountability, collaboration, and communication.

  • Implements a professional development program to ensure that all staff have the skills to exceed their performance goals and are making demonstrable progress towards the accomplishment of their evolution as advancement professionals.

  • Supervises the Associate Vice President for Institutional Advancement, who in turn manages annual and planned giving, alumni and events, and advancement services staff and programs.

  • Supervises Major Gift Development Officer/s, the Manager of Prospect Research, and the Director of Grants.

  • Provides primary staff support to the AIC Board of Trustees’ Institutional Advancement Committee and the development and alumni relations efforts of individual board members, both within campaigns and on an ongoing basis.

  • Provides comparable leadership and primary staff support to any other college-wide and campaign specific volunteer committees.

  • Ensures that all private commitments are accepted on the basis of best practice, balancing both College and donor objectives and within full compliance of IRS charitable accounting rules and regulations.

  • Ensures that all private gifts are recognized and stewarded appropriately, are used for their intended purposes, are supported by the preparation and distribution of regular reports providing the details on the impact of these commitments, and for endowments, an accounting of investment performance and available balances for fulfillment of these intended purposes (as per the Donor Bill of Rights).

  • About AIC

    American International College is a private, coeducational institution of higher education located on a 70+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 660,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has 3700 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

    To Apply

    Qualified applicants should electronically submit a brief cover letter, current resume, and contact information for three professional references via this online application:

    Apply Online

    AIC is an Equal Opportunity Employer.

    Keyword Phrases

    • Vice President for Institutional Advancement
    • Higher dedication
    • Diversity of our community
    • Student-centered
    • Development and Fund Raising Executives
    Employment Type:Higher Education Executives
    Degree Required: Masters
    Experience: See Job Description
    Salary: Not Specified
    Type of School:4 - Year / Masters Institution
    Application Requirements: CV/Resume
    Cover Letter