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Under general direction, coordinates various University project documentation, including bid package, pay request materials, and contracts; interacts with contractors and consultants on new construction and renovation projects; prepares and monitors project schedules and tracking reports.
Knowledge of construction/architectural/engineering terminology
Knowledge of budgets, purchasing and accounting
Planning and organization skills
Ability to implement and coordinate comprehensive schedules
Ability to operate a personal computer and various software programs
Ability to organize/prioritize work
Ability to manage multiple tasks and shift priorities
Ability to exert above average visual and physical effort, occasionally lifting materials or equipment up to 50 pounds
Bachelor’s degree; supplemented with one (1) years of related experience.
Assists Project Managers with coordination of various activities; develops bid documents and specifications for RFP’s/RFQ’s; compiles and prepares correspondence; maintains bid calendars; assist with record keeping; organizes pay request submittals; prepares and monitors project schedules; and manages projects of specific size and scope.
Coordinates preparation and execution of departmental contracts on projects, service agreements, and annual vendor pricing agreements; utilizes American Institute of Architects software for University specific contracts on large scale projects and University generated short form contracts; ensures University policies are enforced; monitors project progress; and reviews pay applications associated with contracts to ensure all supporting documents are correctly identified.
Develops and maintains reports for project participants; interacts with development staff in researching and giving history for future contracts; and works with General Counsel staff to review the legality of contracts.
Tracks contract approvals, insurance certificate submissions and renewals, and bid packages verification.
Follows-up with vendors and internal departments on outstanding project related contracts requirements for all contracts.
Performs special projects and other duties as assigned.
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