Admissions & Records Technician I - Kern Community College District in Ridgecrest California

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Kern Community College District

Ridgecrest, California

United States

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Detailed Job Description

College Site

Cerro Coso College

Basic Fuction

Under the direction of an assigned supervisor, perform a variety of technical duties in the Admissions and Records Office; perform specialized duties in one or more technical areas of admissions and records; provide information about the College to faculty, staff, students and the general public.


Incumbents in the Admissions and Records Technician I class perform the full range of admissions and records duties while specializing in one or more areas such as transcripts, residence and records. Incumbents in the Admissions and Records Technician II class perform advanced work in areas such as evaluations, master or class scheduling, or serving as lead to an admissions and records function or unit.


Review applications for admission for accuracy and completeness; code applications; determine students’ residency status; calculate non-residency fees.

Provide information to students and applicants on curriculum, admissions requirements, residency requirements and course fees; provide information to veterans and their dependents regarding eligibility for benefits and procedures related to the veteran benefits program.

Process student enrollment registrations; check registration forms for accuracy; calculate and receive registration and transcript fees; enroll students in classes; prepare and mail registration confirmation forms, parking permits and maps to students.

Assist in evaluating student records for graduation and transfer eligibility; post units and grade points to student records; calculate grade point averages; assist in preparing certifications of general education requirements for four-year colleges and universities; maintain student status for various committees; provide list of graduates to graphics department for printing of commencement program.

Process program changes; drop students from canceled classes; issue refunds for registration cancellations.

Input student data into data processing terminal; update name and address changes on transcripts and in student files as needed; maintain separate records of non-resident student accounts.

Prepare records and copies of transcripts for students; mail copies of transcripts and
verifications of enrollment as requested; place holds on student records when they have financial obligations to the campus; process subpoenas.

Prepare and distribute probation and disqualification letters to students; update academic status on student records.

Prepare a variety of statistical reports including annual student enrollment, course registration and positive attendance reports; gather and maintain files on college demographics.

Count and balance cash registers each day; prepare daily bank deposits for all monies received.

Determine whether students meet residency requirements in accordance with State and District policy.

Review and evaluate military records to allocate college credits; post military credits to students’ permanent records.

Collect final grades from instructors; review final grades for accuracy before processing; post credits granted through examination onto student records; post graduation dates onto review records.

Distribute roll sheets with attendance and grading policies to all instructors; answer questions and provide information regarding policies.

Perform related duties as assigned.

Any Combination Equivalent To:

Graduation from high school supplemented by college-level course work in business or related field AND three years of general clerical experience including at least one year in an Admissions & Records role.


  • Modern office procedures, methods and computer equipment.
  • Business letter writing and report preparation.
  • Basic arithmetic.
  • Course descriptions and articulation agreements.


  • Perform arithmetic calculations quickly and accurately.
  • Maintain accurate student attendance and transcript records.
  • Operate microfilm and computer or data processing equipment used in maintaining office files.
  • Respond to requests and inquiries from faculty, staff and students.
  • Evaluate student records for graduation and transfer requirements.
  • Calculate grade point averages quickly and accurately.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain cooperative working relationships with those contacted in the course of work AND a demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

Minium Salary

$2,899.32 per month

Maximum Salary

$4,096.66 per month (maximum entry $2,899.32)


It shall be the policy of the Kern Community College District that equal opportunity to seek, obtain, hold, and advance in employment in the District shall be afforded to all who qualify without discrimination because of race, color, ethnic group identification, ancestry, religion, national origin, sex (gender), sexual orientation, age, and/or physical or mental disability. Appropriate qualifications for the performance of specific duties are the basic criteria for the employmentand promotion of personnel. Additional efforts will be made to recruit, develop, and to promote qualified members of groups that are underrepresented in the District workforce, even if that under-representation cannot be traced to particular discriminatory actions on the part of the District.If you have any questions regarding this policy, please contact the Human Resources Department at (661) 336-5141.

Keyword Phrases

  • Admissions & Records Technician I
  • 3 campuses serving 38,000 diverse students
  • Committed to continuous quality improvement
  • Invested, Inclusive, Accountable, Focus, Committed
  • Admissions & Enrollment / Recruiting
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Not Specified
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume
Cover Letter