Admissions & Records Technician II - Kern Community College District in Ridgecrest California

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Kern Community College District

Ridgecrest, California

United States


Detailed Job Description

College Site

Cerro Coso College

Basic Fuction

Under the direction of an assigned supervisor, perform a variety of complex technical tasks relative to the daily activities of the Admissions and Records Office; evaluate student transcripts; provide information about the College to faculty, staff, students and the general public.


Incumbents in the Admissions and Records Technician II class perform advanced work in areas such as evaluations, master or class scheduling, or serving as lead to an admissions and records function or unit. Incumbents in the Admissions and Records Technician I class perform the full range of admissions and records duties while specializing in one or more areas such as transcripts, residence and records.


Receive and process petitions for graduation; evaluate transcripts from other colleges; determine course equivalencies; credit student record; evaluate student records for graduation and transfer eligibility; post units and grade points to student record; calculate grade point averages; post graduation dates, majors, and class rank to individual transcripts; provide graduation lists for publication.

Prepare certification of general education requirements for four-year colleges and universities; monitor changes in course requirements for transfer purposes.

Assist in the administration of the office; respond to technical questions from staff; train and provide work direction and guidance to student assistants.

Accept and review registration applications for accuracy and completeness; determine enrollment eligibility, including determining eligibility for international students, immigration and VISA requirements; calculate and collect appropriate enrollment fees; monitor and tag a variety of enrollment components, including residency, financial obligations, assessment, probationary status, and prerequisites.

Communicate admission policies and procedures to a variety of individuals and organizations, including students, staff, the public and outside agencies; respond to requests for enrollment verifications from students and outside agencies and organizations.

Assist students in obtaining records and copies of transcripts; mail copies of transcripts and verifications of enrollment as requested.

Enter student data; update name and address changes on transcripts and in student files; correct social security numbers on student records.

Process grade changes and petitions for academic renewal; notify student of approval/disapproval; make changes to student records.

Calculate and collect a variety of fees, including student body cards, outstanding debts, transcripts, and college catalogs.

Collect grade reports from instructors; check reports for completeness; assist in distributing completed grade reports to students.

Monitor student academic status and eligibility for various on-campus clubs and committees, athletics, scholarships and financial aid.

Evaluate military records; post student military credit as appropriate to policies.

Prepare statistical information related to the Admissions and Records Office; gather, calculate and prepare college attendance information for distribution.

Attend and participate in a variety of meetings, workshops and conferences related to the Admissions and Records Office; assist in the communication and implementation of new procedures.

Perform related duties as assigned.

Any Combination Equivalent To:

Associate degree AND two years of general clerical experience, preferably with experience in an Admissions and Records role.


Course descriptions and articulation agreements.
Policies and procedures relating to the District’s grading practices.
District admissions policies and procedures.
Graduation and transfer requirements for various four-year colleges and universities.
Modern office procedures, methods and computer equipment.
Business letter writing and report preparation.
Principles and procedures of record-keeping.
Basic arithmetic.


Perform arithmetic calculations quickly and accurately.
Maintain accurate student attendance and transcript records.
Operate microfilm and computer or data processing equipment used in maintaining office files.
Respond to requests and inquiries from faculty, staff and students.
Evaluate student records for graduation and transfer requirements.
Calculate grade point averages quickly and accurately.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the course of work.

Minium Salary

$3,804.15 per month

Maximum Salary

$5,375.11 per month (maximum entry $3,804.15)


It shall be the policy of the Kern Community College District that equal opportunity to seek, obtain, hold, and advance in employment in the District shall be afforded to all who qualify without discrimination because of race, color, ethnic group identification, ancestry, religion, national origin, sex (gender), sexual orientation, age, and/or physical or mental disability. Appropriate qualifications for the performance of specific duties are the basic criteria for the employmentand promotion of personnel. Additional efforts will be made to recruit, develop, and to promote qualified members of groups that are underrepresented in the District workforce, even if that under-representation cannot be traced to particular discriminatory actions on the part of the District.If you have any questions regarding this policy, please contact the Human Resources Department at (661) 336-5141.

Keyword Phrases

  • Admissions & Records Technician II
  • 3 campuses serving 38,000 diverse students
  • Committed to continuous quality improvement
  • Invested, Inclusive, Accountable, Focus, Committed
  • Admissions & Enrollment / Recruiting
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Not Specified
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume
Cover Letter