Detailed Job Description
Reporting to the Director, Student Activities and Leadership, the Assistant Director for Student Clubs and Organizations is responsible for the overall development, creation and implementation of a comprehensive clubs and organization programs. The Assistant Director leads the coordination and approval process of all student clubs and organizations, programming funding requests, and travel. The Assistant Director will also work with student leaders in the development of the constitution and mission of the club or organization, and the organization structure to advance the organization. The Assistant Director will work closely with student leaders in the selection of club and organization advisors, as well as lead a training program to adequately prepare advisors to serve in this important role. Coordinate all major aspects of student organizations on campus that include, but not limited to the processing and maintenance of online requests, event proposal review, training and leadership development, and general advisement of student leaders.
ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:
- Serves as campus advisor to student groups, including such areas as music, campus activities, student government, student affinity groups, volunteer students, multicultural organizations, etc.
- Ensures adherence by student organizations to departmental, campus, and college regulations, policies, and procedures.
- Attends meetings of student organizations to provide advice and counsel, and to ensure that activities are consistent with established policies.
- Trains and supports student groups on budget and fiscal matters.
- Coordinates, prepares, and disseminates publications related to student clubs, student activities, and student services, to students, staff and the community.
- Assists in preparing and editing student flyers, posters, literature and other materials prepared by student groups for on and off-campus distribution.
- Implements and oversees processes for posting/distributing of materials on campus as requested
- Provide direct advisement on a variety of student organization events.
- Coordinates travel arrangements for student related travel in accordance with College policies and procedures.
- Establish and implement Student Organization and Advisor Manuals in order to advance the student experience as it relates to Clubs and Organizations.
- Lead the process in creating, editing, and enforcing policies that affect student organizations.
- Create and maintain web-based materials that support the development of the student club and organization program.
- Develop and implement a comprehensive assessment program to determine the advancement of leadership skills due to involvement in student clubs and organizations.
- Conduct surveys and analyze data.
- Create semester reports summarizing major events/programs as it relates to student clubs and organization.
- Oversee the creation of the weekly events communication to the Berklee Community.
- Assist in the development and implementation of student related programming.
- Develop and implement campus wide programming as directed by the Director.
- Assume additional responsibilities as necessary and appropriate
Supervisors are responsible for maintaining an environment that is free from discrimination, intimidation, coercion or harassment, including sexual harassment. Work is performed indoors and primarily in an office setting. The noise level is usually low to moderate. While performing the duties of this position, the employee may be required to travel.
- Ability to plan, direct, and evaluate a complex operation, using staff, time, funds, and other resources for the accomplishment of long-term and short-term goals of the institution.
- Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
- Ability to provide administrative guidance within area of responsibility, providing direct training and supervision as needed.
- Ability to apply budgetary and fiscal planning techniques within financial constraints.
- Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
- Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
- Ability to communicate effectively -orally, by phone, in person, and in writing.
- Ability to respond to emergency situations in a timely manner.
- Proven ability to work & lead effectively in a highly diverse campus community.
- Requires a Masters degree in Higher Education Administration, Education or related field.
- 3-5 years of experience in Higher Education or related field.
- Extensive experience in a college or university setting is preferred.
- Supervisory, project management, budget management, assessment experience preferred.
Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.