Development Office Program Assistant - FT AFSCME unit pos - Greenfield Community College in Greenfield Massachusetts

Unfortunately, this job is expired as of 6/11/2016.

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Greenfield Community College

Greenfield, Massachusetts

United States
(AFSCME 16-12)

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Detailed Job Description

Job Description:


The Program Assistant performs a variety of general office duties related to the GCC Development Office, Foundation, Grants and Alumni Affairs, including handling confidential fiscal information. This position also involves assisting in the organization of major events and special programs as necessary.


  • Assists with planning, coordination and implementation of administrative tasks for major events and special projects, including community events throughout the year;
  • Supervises temporary help and work study students, along with other department employees;
  • Classifies and maintains database of alumni and community supporters;
  • Maintains records and prepares letters for mail programs;
  • Coordinates the accurate and timely completion of documentation for mailing purposes and support personnel where applicable;
  • Maintains confidential records related to the Grants, Foundation and its donors;
  • Serves as receptionist to College for Development Office area;
  • Provides support in the following areas: telephoning, filing, photocopying, faxing, scheduling meetings, e-mailing, and bulk mailings;
  • Maintains inventory of supplies, orders, and, when necessary, obtains price comparisons;
  • Uses Raiser's Edge (database software) and Access Grants Database to maintain records, create queries, reports, and mailings;
  • Organizes and maintains solicitor records for the Annual Fund Campaign and interacts with key volunteers;
  • Design, prepare and send emails, invitations and postcards to all constituent groups;
  • Prepares and assesses donor research reports;
  • Prepares donor acknowledgment letters;
  • Attends and takes minutes at monthly Foundation Board and quarterly Alumni Association meetings;
  • Sorts mail and prepares bills for payment; and
  • Performs other tasks and/or special projects as assigned by Foundation administrators.



  • A minimum of two years of college in related field or Office Assistant certification;
  • A minimum of at least two years of full-time or equivalent part-time, experience working in an office environment, in higher education preferred;
  • Proficiency in computer software, e.g. Microsoft Word, Excel, Access, Internet Explorer, and Outlook; and
  • Direct experience with relational database programs.


  • Ability to be flexible in order to accommodate extra hours during busy and stressful periods;
  • Ability to be self-directed and work well as a team member;
  • Ability to work with minimum supervision;
  • Ability to learn new software; and
  • Ability to maintain harmonious relationships in the work environment and with the general public.


  • Experience with Raiser's Edge and Banner software and some programming experience; and
  • Demonstrated commitment to promoting diversity and global multiculturalism.

Greenfield Community College is located in the beautiful and historic Pioneer Valley of western Massachusetts, between the foothills of the Berkshire Mountains and the fertile farmland of the Connecticut River watershed. GCC is a public community college of approximately 2,100 credit students. Known for the caring and supportive attitude of the faculty and staff, and for the broad support it enjoys from the surrounding community, the college is fully accredited by the New England Association of Schools and Colleges. In addition to a strong Liberal Arts focus, the College offers a wide variety of innovative and successful programs including Gender and Women's Studies, Fine Arts, Nursing, Renewable Energy, and Outdoor Leadership, as well as varied learning environments, from traditional classrooms, to distance learning, peer tutoring, one-on-one faculty-student advising, workforce development, and learning communities that cater to specific needs and interests. Close to fifty percent of Greenfield Community College students transfer to four-year colleges, and it is Smith College's largest source of community college transfer students. Much of the College has just undergone a multi-million dollar renovation that sets the stage for future developments in learning. Greenfield Community College actively encourages and provides opportunities for leadership and professional development.

Keyword Phrases

  • Development
  • Beautiful & Historic Western Massachusetts
  • Intentional and ongoing reflection of diversity
  • Works closely with business and community partners
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: Not Specified
Experience: See Job Description
Level of Job: See Job Description
Salary: Not Specified
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume
Cover Letter
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