Summer Programs Graduate Assistant - Berklee College of Music in Boston Massachusetts

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Berklee College of Music

Boston, Massachusetts

United States


Detailed Job Description

The Summer Programs Graduate Assistant (SPGA) must have a passion for working with creative students and will serve as a co creator of a vibrant and innovative environment for student engagement. This position will supervise three (3) summer programs assistant resident directors (SPARDS) who have various responsibilities for supporting, advising, programming, and maintaining a safe community for primarily high school aged students enrolled in Berklee Summer Programs.

In order to do this, the Summer Programs Graduate Assistant (SPGA) will functionally report to the Student Activities Center, the Office of Housing and Residential Life, and the Office of Summer Programs. Therefore this position will have a broad understanding of these three functional areas. The summer programs offered at Berklee College of Music is a strong feeder program for future undergraduate students; therefore the Summer Programs Graduate Assistant needs to balance programmatic and institutional responsibilities.

Berklee Vision Statement 2025:

As the preeminent institute of contemporary music, Berklee will transform music education and enhance the power of music to better our world.

Building an inclusive culture that promotes diversity in all its forms, we will nurture the growth of the world’s most inspired musicians so they may fully realize their artistic, creative, and career potential.

Berklee will forge new connection among art forms, musical cultures, technologies, and institutions, creating a dynamic global network that fosters innovation, collaboration, and community.

Essential Duties and Responsibilities:

Housing and Residential Life:

  • Backup to the summer programs assistant resident direct (SPARD) for taking students to the hospital

  • Supervise parent approvals for extended absence

  • Outreach to parents re: students’ attendance issues

  • Manage the daily morning electronic swipe-card check-in process required of all students.

  • Work in cooperation with the Public Safety Department and the Office Summer Programs and faculty to cross-reference various data sources pertaining to student check-in and class attendance.

  • Locate students who do not check into the system each morning between 8:00am and 11:00am and advise them regarding attendance process and/or issues.

  • Contact parents of students under the age of 18 and work to resolve attendance issues.

  • Advise Summer Programs Director and team of chronic attendance issues with individual students where disciplinary action may be necessary.

  • Develop reports that will assist in summarizing, modifying or enhancing the check-in and attendance process and systems.

Student Activities:

  • Plan and execute opening events including supporting check-in and programmatic initiatives.

  • Supervise three (3) SPARDS who will be responsible for the implementation and promotion of a comprehensive co-curricular program

  • Coordinate summer activities such as, but not limited to, Red Sox games, New England Aquarium trips, movies in the city, Berklee jam sessions, open mic nights, other SAC social events.

  • Develop and maintain print and online resources for parents and families.

  • Supervise large scale events including the FiveWeek banner project

Additional Responsibilities:
  • Assist with web-based research, preparing reports, compiling data for presentations as it relates to job functions. Complete clerical tasks such as copying, filing, faxing, data entry, returning phone calls, work on mass mailings and updating computer documents as it relates to job duties.

  • Collect receipts, complete purchase orders, work with vendors. Reconcile your own monthly credit card statements.

  • Serve on appropriate college committees.

  • Other duties as assigned.

Other Information or Comments:

  • Weekend and evening hours as required by programs. Some holidays required.

Compensation package to include the following:

    • Stipend in the amount of $15.50/hour plus room & board

    • Board via a meal plan

    • A single room for the length of the commitment

Required Skills

  • Excellent organization skills and attention to detail for tasks such as, filing, data entry and other clerical tasks.

  • Excellent writing, editing, and proofreading skills.

  • Strong interpersonal skills and ability to work as a team member when giving and receiving feedback.

  • Demonstrated interest in and commitment to college’s diversity statement and creating an inclusive and welcoming environment for all students.

  • Highly dependable. Ability to assume responsibility for delegated tasks and meet agreed upon deadlines (for both immediate and long term projects). Awareness of punctuality and reliability as a key to office and team success.

  • Computer skills and technical fluency including Word, Excel, and Filemaker with minimal training provided. Must also be adept in web-based research.

  • Good customer service skills.

Required Experience

  • Experience with event planning and managing multiple tasks and deadlines. Ability to manage logistics involved in planning and implementing large and small scale events.

  • Experience supervising or serving as advisor to student leaders in a campus environment.

  • Familiarity with university/college setting and student affairs functions preferred. Ability to form and maintain positive relationships with students.

On Working with Minors:

  • Previous experience working with minors preferred

  • Conduct him/her/themselves in such a manner as to reflect well on the staff and the college

  • Understanding that in a population of minors that there are restrictions and guidelines on discussions and behavior that are age-appropriate

  • Ability to maintain confidentiality amongst staff in regard to parent’s rights to information about their minor age children

Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

Keyword Phrases

  • Summer Programs Graduate Assistant
  • Learning lab for the music of today
  • Cultivating the musicianship of all students
  • Holistic and constantly evolving diversity
  • Pre-College Outreach
Employment Type:Post-Doc and Graduate Assistants
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Graduate Assistant
Post - Doctorate
Salary: See Job Description
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter