Program Specialist V - Texas Higher Education Coordinating Board in Austin Texas

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Texas Higher Education Coordinating Board

Austin, Texas 78752

United States

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Detailed Job Description

General Description:
Performs advanced technical writing and grant development, prospect research, and limited administrative or special project functions for the Office of Development. Work involves collecting and analyzing information; organizing grant teams; and composing and editing draft narratives to create final, compelling, visually appealing, and persuasive proposals for consideration by funders. Conducts ongoing research on potential funders with an interest in higher education, and develops communications to inform stakeholders about strategies to achieve the goals of 60x30TX. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. This position reports to the Director, Developmental and Adult Education.
General Duties and Responsibilities:
• Oversees and coordinates assigned projects, including grants, both programmatically and fiscally, to ensure all goals and outcomes are achieved as prescribed in the Requests for Proposal and contracts.
• Analyzes and researches policy issues related to college readiness, developmental education, the Texas Success Initiative (TSI), and other student readiness issues.
• Provides consultation and technical assistance to institutions engaged in initiatives and projects supporting TSI and college readiness.
• Organizes events, including planning of, contracting for, and implementation of meetings.
• Tracks legislation supporting learners seeking higher education opportunities and those underprepared for higher education.
• Analyzes legislation and prepares legislative reports for submission to appropriate agency leadership, the Coordinating Board, and legislative offices.
• Collaborates in the development, coordination, and implementation of projects and initiatives for underprepared students.
• Reviews data and research related to promising and best practices for college readiness and developmental education and other related topics, and provides updates to the Coordinating Board staff, the Board, and other stakeholders.
• Develops Requests for Proposal, contracts, and Memorandums of Understanding, and other related documents for readiness and success projects.
• Represents the agency to a variety of audiences and in a variety of formats in delivering oral and written presentations.
• Works collaboratively as a team member with other members of the Division of CRS, agency, and other state offices in achieving the goals and objectives of 60x30TX.
• Participates in staff meetings, committee, advisory, and intra-agency meetings.
• Maintains the necessary level of work to carry out the positions responsibilities by performing the job's essential duties and functions, including attending work regularly and reliably.
• Applies appropriate Family Educational Rights and Privacy Act standards at all times.
• Assist in developing program policies, procedures, standards, and manuals in accordance with established objectives and goals.
• Travels up to 20 percent of time, including overnight.
• Performs related work as assigned.

Knowledge, Skills, and Abilities:
• Knowledge of Texas higher education laws and regulations, including specific knowledge of programs and initiatives serving underprepared students.
• Knowledge of current developmental and adult education research, practice, and national and state best practices and trends.
• Skill in administration of higher education programs for underprepared students. 
• Skill in identifying measures or indicators of program performance.
• Skill in using personal computers, databases, and general office software, including Microsoft word, Outlook, PowerPoint, Excel.
• Skill in utilizing technology and industry best practices to meet the service goals.
• Skill in reviewing materials for accuracy and efficiently identifying, researching, and correcting errors.
• Skill in planning, setting appropriate goals and objectives, and carrying out work in a timely and effective manner.
• Ability to demonstrate knowledge of Standard American English, and proofing and editing practices.
• Ability to take initiative; work independently; make decision using sound judgment, analytical thinking, sound reasoning.
• Ability to recognize when alternative methods or processes are appropriate and apply creative solutions when problem solving.
• Ability to plan, organize, and effectively manage and complete multiple priorities and projects concurrently.
• Ability to  communicate complex information in a in a clear, organized, concise, professional, and courteous way with individuals from diverse social, ethnic, economic, and cultural backgrounds. 
• Ability to meet periodic, milestone, and final deadlines; and to keep management abreast of issues.
• Ability to verbally communicate information in a clear, organized, and concise way in both spoken and written form.
• Ability to work with grants and their management.
• Ability to establish and maintain effective work relationships both internally and externally.
• Ability to plan, set appropriate goals and objectives, and carry out work in a timely and effective manner.
• Ability to adhere to the agency's internal management policies and procedures.

 Required Minimum Qualifications:

Required Minimum Education and experience:
• Bachelor's degree from an accredited college or university.
• Four years of full-time work experience in public or higher education, with at least:

  • Two years program evaluation and grant management experience.
  • One year of experience coordinating student success or student support services.

 Preferred Qualifications:

• Master's degree from an accredited college or university in the field of education.
• Additional years of experience coordinating student success or student support services.
• Teaching experience at an accredited institution of higher education.

 Physical Requirements and/or Working Conditions:

Physical Requirements and/or Working Conditions:
Work is performed in a standard office environment and requires:
• Regular, reliable, and punctual attendance at work;
• Frequent use of personal computer, copiers, printers and telephones;
• Frequent sitting;
• Frequently works under deadlines, as a team member, and in direct contact with others.
• Demonstrate knowledge of customer service deliverables.
• Show flexibility and adaptability toward changes in assignments and work schedules; and work extended hours as necessary.
• Adhere to the organization's internal management policies and procedures.
• Contribute to the agency's performance measures and mission.
• Travel occasionally for work assignments and training.

Compliance with the Selective Service Law for males ages 18-25.  Please be advised that under Texas law, names and other information concerning applicants or nominees may be subject to disclosure upon request.

THECB does not allow dual employment with other state of Texas agencies or institutions.

Skills assessment may be conducted at time of interview.

Application Requirements

The Texas Higher Education Coordinating Board is an Equal Opportunity Employer.  A State of Texas application is required to apply.  For more information on how to apply for this position, go to the Coordinating Board's employment opportunities website at  The Texas Higher Education Coordinating Board participates in E-Verify for each new employees' Form I-9 to confirm work authorization.  For questions please call the HR Department at 512-427-6190.  For vocal and/or hearing assistance call 7-1-1, (512) 427-6190.




Keyword Phrases

  • Project Management
  • Program Specialist V
  • Developmnet & Adult Education
  • Academic Administration Executives
Employment Type:Higher Education Executives
Degree Required: Bachelors
Experience: See Job Description
Salary: Competitive
Type of School:4 - Year / Masters Institution
Application Requirements: Transcripts
Best if Apply By 5/31/2016