Library Associate - Miami University in Oxford Ohio

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Miami University

Oxford, Ohio

United States


Detailed Job Description

Job ID:  2773 - SATSS - FT (Hourly)

The Library Associate serves as the primary access and student supervisor of the Wertz Art/Architecture Library. The position works with the Art/Architecture Librarian and Senior Library Technician to coordinate, support, and maintain library circulation and reference services and facilities.


  1. Oversees and reviews operations of unit; sets priorities and goals; ensures smooth work flow; enforces policies and procedures; ensures work product meets professional standards.
  2. Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
  3. Assists Library patrons; answers inquiries and provides information.
  4. Oversees staff, schedules and assigns tasks; monitors and evaluates performance.
  5. Prepares various reports regarding operations.
  6. May maintain inventory of supplies; may reorder as necessary.

Monitor operations of the Art/Architecture Library to ensure service needs of clients are met, collections and facilities are appropriately maintained, and policies and procedures are followed.  Investigate and resolve problems in the library; recognize when to refer issues to the Art/Architecture Librarian and Head of Branch Libraries.

Coordinate policies and procedures with other University Libraries service points and serves on the Access Services Supervisors group.  Oversee upkeep of library records in the circulation system.

Assist in hiring, training, supervising, and evaluating one classified employee (G2) and 8-12 undergraduate student employees who staff the circulation desk and assist with stacks maintenance.  Oversee work schedules and in consultation with the Art/Architecture Librarian adjust schedule as needed to maintain library service hours.  Coordinate with other access service supervisors to support circulation service point coverage across the system.

Serve as an information resource by maintaining and utilizing knowledge of technologies, equipment, databases, and materials available at the Art/Architecture Library.  Utilize subject and technical knowledge to assist in delivering reference services and in troubleshooting of graphical software and hardware.

Assist the librarian in instruction by leading library tours, preparing guide sheets, and assisting in in-class and one-on-one resource instruction.

Assist the librarian with collection development and maintenance as needed, including assisting with weeding projects, inventory, and collecting book reviews.

Create and update library signage and displays, maintain an inventory and order supplies as necessary.

Participate in library teams and committees as assigned.  Other duties as assigned

- Periodic assignments are given which entail dealing with modestly unpleasant physical situations.

Minimum Qualifications

Requires the equivalent of an Associate's degree and three years library experience, or an equivalent combination of education and experience

Preferred Qualifications

- Previous work experience utilizing, or other evidence of, strong organizational, written and verbal communication, customer service, and supervisory skills.

- Ability to maintain a strong knowledge of topics and technologies represented in library collections and services.  Academic and/or professional knowledge in the fields of visual arts, architecture, or design.

- Familiarity with 3-D design software and multimedia design software (e.g. Flash, SketchUp, AutoCAD, Autodesk Revit).

- Strong computer skills including familiarity with PC and Mac operating systems as well as experience with word processing, spreadsheet, presentation, graphics editing, web page design, and calendaring software (e.g. Microsoft Office, Adobe Creative Suite, and Google productivity products).

Special Instructions to Applicant

Department request Cover Letter, Resume and References be attached.

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Art & Architecture Library
  • Library Associate
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Libraries
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: See Job Description
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter