Unfortunately, this job is expired as of 6/8/2013.
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Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque MoragaValley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,500 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.
As a comprehensive and independent institution, Saint Mary’s offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary’s reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.
Reporting to the General Counsel, the Legal Assistant is an administrative liaison for the office to the rest of the campus, is responsible for organizing and maintaining confidential office records and files and scheduling appointments for the General Counsel.
Support and assist the General Counsel in drafting and editing various contracts, policies, confidential letters and other documents, and assisting in routine research using office resources as well as web based resources. Ensure that office files remain secure and organized, assist with the department budget, ensure adequate office supplies and act as department librarian. Determine need for and requisition supplies, equipment, and repair and maintenance services through College channels. Schedule and arrange meetings and conferences and notify interested parties; arrange travel for staff. Assist in the preparation of reports; prepares travel vouchers, time keeping, and other personnel records. Maintain the office calendar to ensure no scheduling conflicts and to inform of deadlines.
Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content. Compose routine letters and memoranda. Select and apply references such as dictionaries, English usage manuals, legal references, procedures manuals, and computer guides. Take/transcribe minutes of meetings, and taped records of conferences, settlement discussions, or interviews, which may be from verbal or written instructions, dictation, longhand notes, rough drafts, or other materials which may be difficult to interpret and/or format.
Assist General Counsel in the coordination of outside legal services, timely responses to subpoenas, requests by outside counsel or requests by third parties for College information.Maintain confidentiality of legal office and highly sensitive information, use tact, diplomacy and discretion when providing information and in referring/directing visitors and callers. Provide administrative support to the Office of the President as needed, such as covering telephones, assisting with the assembly and organization of Board materials and other general administrative support.
Bachelor’s degree and a minimum of five (5) years experience working in a law office or corporate counsel office or a combination of education and experience. Paralegal certification, highly desirable. Experience in corporate transactional practice strongly desired.
Working knowledge of legal terminology and syntax, and of the content, organization, and format of legal documents and correspondence. Demonstrated experience and understanding of the attorney client privelege and confidentiality.Ability to conduct legal research. Knowledge of law regarding subpoenas. Knowledge of nonprofit or corporate governance issues is strongly desired. Working knowledge of legal contracts, knowledge of non profit or corporate governance issues and demonstrated familiarity with basic contract issues. Familiarity with FERPA highly desired.
Ability to monitor and maintain confidential office records; work independently and with only general direction on administrative and office tasks, prepare various reports and to compose effective correspondences; ability to effectively communicate both orally and in written form; stay current with the ever changing computing environment; maintain effective working relationships with other senior leaders, faculty, staff and key College offices must be organized, accurate and detail oriented and work under pressure during periods of high stress, ability
Proficient in Windows XP, Microsoft Word, Excell, Adobe Acrobat, email, internet useage and familiarity with other legal office management software.
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