Detailed Job Description
To effectively develop an engaged community of alumni donors and volunteers who feel deeply connected to their alma mater and responsible for its future success, an institution must begin its work the minute an undergraduate commits to Bates. The Annual Giving Coordinator (Students) manages and implements all Advancement-related student programming that prepares current students to be active, involved, and generous Bates alumni. Specific responsibilities include: management of the Student Calling Program, Senior Class Gift campaign, Class Dinners, and numerous other programs and communications that engage and educate students about how the college “works” and how critical strong alumni involvement and giving are to the college’s future competitive position. As Bates moves toward a future campaign building a healthy pipeline of major donors for future fundraising is critical. Frequent evening and occasional weekend work are required. Confidentiality is absolutely necessary.
Essential Job Functions
- Develop and execute a year-long program that increases Senior Class Gift participation and revenue. Recruit, motivate and support Senior Gift Committee volunteers to achieve goals while providing education on the importance of Bates Fund giving and alumni leadership. Organize several Senior Gift cultivation and fundraising events.
- Organize a variety of events for first-year, sophomore, junior, and senior classes. These include class dinners, thank-a-thons, “History of Bates,” the Grad Fair, student-focused events at Homecoming and others to be created. Manage the related communications to build awareness among the student body about the role alumni play in the college and the critical importance of annual giving through the Bates Fund to the college’s financial health.
- Builds student pride in Bates across all class years by helping students understand they are part of something greater than themselves, and that “something” (the Bates community / experience) is only sustained through strong alumni engagement and annual giving.
- Develop and execute a program that increases revenue and the number of donors from the Student Calling Program. Training and supervising student workers is an important responsibility with the Student Calling Program. The Coordinator will provide in-depth and ongoing analysis of phonathon results to identify strengths and weaknesses of the program, and develop a strong expertise in the technology and data relating to Bates Fund calling.
ADDITIONAL JOB FUNCTIONS
- Work closely with the Assistant Director responsible for young alumni to ensure the best student leaders transition smoothly into young alumni volunteer roles through identification, recruitment, and cultivation efforts.
- Manage the stewardship campaign focusing on hand-written thank you notes written by students to every Bates Fund donor.
- Partner with the Student Engagement subcommittee on the Alumni Council in their efforts to support student programming.
- Oversee every aspect of the BatesStar (roughly 40 students) and Camp Bates (roughly 10 students) student employment programs in the time leading up to and during Reunion Weekend, including serving as supervisor to the student leaders of both programs.
- Supervise all student interns in Annual Giving, ensuring that they are given proper training, and a continuous workflow.
- Develop a good knowledge of Bates College history, the academic and extracurricular programs, and its faculty, students, and administration. Maintain a thorough understanding of the College’s current priorities and initiatives.
- Participate in departmental and professional training programs to increase expertise in the profession when appropriate.
- Assist with other administrative duties as needed to support the Annual Fund team.
- Other duties as assigned by the Associate Director of Annual Giving (Class Giving).
The successful candidate should:
- Possess a B.A. degree and have some professional experience, preferably in college advancement, or transferable skills.
- Have the desire to craft and manage programs, and learn from data and analysis.
- Be an energetic, self-starting strategic thinker with strong organizational skills.
- Have excellent written and verbal communication skills.
- Have excellent listening skills with an ability to engage with a variety of constituencies with varying interests and perspectives.
- Have working knowledge of and/or a desire to use database systems and business office software.
- Have a personal commitment to excellence and the mission of a top-tier liberal arts college, and the ability to work in a fast-paced, goal-oriented environment.
Please submit a cover letter, resume and contact information for three professional references.
This position requires successful completion of a pre-employment background screening.
Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.