Under the supervision of the Director of Student Employment, the Assistant Director of Student Employment is responsible for ensuring effective day-to-day operation of the college’s student employment program, policies and procedures at Berklee and The Boston Conservatory. The Assistant Director manages the bi-weekly payroll process with the Payroll Office for both campuses, manages the hiring process for all on-campus positions, and supervises the student employees within the office. Responsible for advising students regarding student employment policies and procedures. Makes recommendations to the Director regarding changes and improvements to office policy and procedures.
Use of Capabilities: As Illustrated by Typical Activities
Responsible for the bi-weekly payroll related data-entry into proprietary databases for both Berklee and The Boston Conservatory.
Functions as a liaison to the Payroll Department to ensure the accuracy of student documentation, including completion of W4, I9, social security numbers as well as verification of valid visa status of international students for both Berklee and The Boston Conservatory.
Coordination of all filing, and correspondence from the Office of Student Financial Services in the effort to obtain and maintain accurate and complete employment folders.
Under the supervision of the Director, coordinates the student referral process for both Berklee and The Boston Conservatory. Identifies, develops, lists on-campus student employment opportunities with special attention to the Federal College Work-study program.
Under the supervision of the Director, manages the awarding, reconciliation, reporting, and operation of the Federal Work-Study Program at both Berklee and The Boston Conservatory in accordance with college and government policies and procedures.
Responsible for providing information regarding student employment application procedures. Maintains and updates office correspondence and literature.
Conducts student employment application interviews with individual applicants. Qualifies and quantifies student profiles based upon established criteria.
Counsels students regarding student employment related issues.
Hires, trains and supervises a team of student employees. Works with the Director and staff to interview and screen student employment applicants. Ensures that student employees are trained, and are kept up to date on any new projects or policies.
Remains closely attentive to the needs of our international student work force. Making recommendations for any needed programing or changes to operations to best serve these students.
Assists with facilitation of the SSN process for our international students.
Coordinates the annual student employee recognition activities.
Keeps up-to-date of federal, state and university rules and regulations to make sure that appropriate procedures are in place to ensure compliance.
In the absence of the Director, will ensure that the department’s goals are met on a daily basis.
Works to support the Director on Student Employment Workshops as needed: research, administering, booking, etc.
Participate in various enrollment and student affairs events.
Other duties as assigned.
Strong organizational skills; strong record keeping skills.
Must be creative, self-motivated, and have the ability to work independently.
Strong administrative and time management skills.
Mature interpersonal skills in order to deal with a broad range of issues and personalities with particular emphasis on student employment counseling and skills development. Ability to communicate effectively with faculty, staff, parents and external contacts.
Strong written and verbal communication skills: able to conduct both written and oral communication in an articulate, professional and knowledgeable manner.
Demonstrated capacity to develop & maintain effective working relationships with individuals & organizations reflecting a broad range of identities, perspectives & experiences.
Undergraduate degree required.
Strong customer service experience.
Experience working with databases, spreadsheets and word processing. Prior experience with File Maker Pro and/or Datatel is desired.
Familiarity with standard budgetary procedures.
Experience supervising and managing a team of employees.
Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.