Scheduling Coordinator - American Public University System in Charles Town West Virginia

Unfortunately, this job is expired as of 5/7/2016.

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American Public University System

Charles Town, West Virginia

United States

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Detailed Job Description

Synopsis of Role:

The Scheduling Coordinator is a detail oriented individual with strong organizational and critical thinking skills. This full-time position works in support of the scheduling department. The scheduling coordinator position is a full-time position.

Essential Functions:

• Supports the associate vice president, scheduling and registrar systems and the scheduling team with scheduling AMU/APU courses; scheduling instructors to teach the courses; and maintainnig the course sections.

• Manually tracks faculty numbers and manages faculty schedules in accordance with University policy.

• Manually tracks faculty scheduling in accordance with Affordable Care Act (ACA) regulations.

• Manually tracks faculty scheduling for pilot projects.

• Manually registers students for pilot projects as needed.

• Sets up course section; assigns eligible faculty; and registers eligible students in final capstone or comprehensive exam courses.

• Sets up course sections; assigns eligible faculty; and registers eligible students in independent study courses.

• Sets up and manually manages special cohort sections as needed.

• Interfaces with Life Long Learning Team to register validated partner program students.

• Processes course description updates.

• Process changes of course owner assignments.

• Monitors annual course schedule and makes adjustments to course and faculty assignments as needed.

• Updates and maintains faculty information such as vacation requests and qualified course lists.

• Responds to inquiries from provost, deans, program directors, and outside departments regarding course and faculty information.

• Provides support for system user testing for any system releases that impact scheduling department.

• Provides support for system user testing for data and analytical reports or dashboards that impact scheduling department.

• Maintains the privacy of student accounts through compliance with Family Educational Rights and Privacy Act (FERPA).

• Performs other duties as assigned.

Work Environment and Physical Demands:

• Requires the ability to work from a remote workplace after training concludes in Charles Town, WV. The training can last up to 90 days.

• Some travel (less than 10%) may be required to West Virginia, Virginia, Maryland or Washington DC.

• Ability to navigate multiple systems and adjust quickly to ongoing technology changes.

• May be required to work non-traditional hours as needed.


Required Skills:

• Strong attention to detail, multi-tasking skills and prioritization techniques.

• Proficient in analyzing and synthesizing complex or diverse information, collecting and researching data, and using critical thinking skills and experience to compliment manual and automatic scheduling processes.

• Must be a team player who can also work independently with minimal supervision.

• Ability to adjust to procedural and process changes as needed.

• Ability to juggle a sizeable workload and complete assignments in a timely manner.

• Excellent communication skills.

• Ability to interact successfully with American Public University System (APUS) staff at all organizational levels, as well as faculty and students.

Required Experience:

• Bachelor's degree desired; Associate degree and equivalent work experience may be considered.

• Professional experience in an office environment required.

• Proficiency in Microsoft Office Suite (Outlook, Word, and Excel) required.

Keyword Phrases

  • Academics
  • Scheduling Coordinator
  • Embracing and creating diverse learning environs
  • Superior and relevant distance learning programs
  • Online education supports a community of learners
  • Registrars
  • Facilities Management
Employment Type:Administrative Staff
Degree Required: Associate
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter