Scheduling Coordinator - American Public University System in Charles Town West Virginia

Unfortunately, this job is expired as of 5/7/2016.

To continue in your search through the appropriate job categories, click either Administrative Staff, Higher Education Executives, Faculty, Post-Doc and Graduate Assistants, . You can also utilize "guess-free" keyword search tools with up to eight pre-defined criteria. Search for and Apply to academic postings directly from the site. Post your background either confidentially or overtly. Stand out and be discovered!



American Public University System

Charles Town, West Virginia


United States
(16-0118)

Categories

Detailed Job Description

Synopsis of Role:

The Scheduling Coordinator is a detail oriented individual with strong organizational and critical thinking skills. This full-time position works in support of the scheduling department. The scheduling coordinator position is a full-time position.

Essential Functions:

• Supports the associate vice president, scheduling and registrar systems and the scheduling team with scheduling AMU/APU courses; scheduling instructors to teach the courses; and maintainnig the course sections.

• Manually tracks faculty numbers and manages faculty schedules in accordance with University policy.

• Manually tracks faculty scheduling in accordance with Affordable Care Act (ACA) regulations.

• Manually tracks faculty scheduling for pilot projects.

• Manually registers students for pilot projects as needed.

• Sets up course section; assigns eligible faculty; and registers eligible students in final capstone or comprehensive exam courses.

• Sets up course sections; assigns eligible faculty; and registers eligible students in independent study courses.

• Sets up and manually manages special cohort sections as needed.

• Interfaces with Life Long Learning Team to register validated partner program students.

• Processes course description updates.

• Process changes of course owner assignments.

• Monitors annual course schedule and makes adjustments to course and faculty assignments as needed.

• Updates and maintains faculty information such as vacation requests and qualified course lists.

• Responds to inquiries from provost, deans, program directors, and outside departments regarding course and faculty information.

• Provides support for system user testing for any system releases that impact scheduling department.

• Provides support for system user testing for data and analytical reports or dashboards that impact scheduling department.

• Maintains the privacy of student accounts through compliance with Family Educational Rights and Privacy Act (FERPA).

• Performs other duties as assigned.

Work Environment and Physical Demands:

• Requires the ability to work from a remote workplace after training concludes in Charles Town, WV. The training can last up to 90 days.

• Some travel (less than 10%) may be required to West Virginia, Virginia, Maryland or Washington DC.

• Ability to navigate multiple systems and adjust quickly to ongoing technology changes.

• May be required to work non-traditional hours as needed.

Requirements

Required Skills:

• Strong attention to detail, multi-tasking skills and prioritization techniques.

• Proficient in analyzing and synthesizing complex or diverse information, collecting and researching data, and using critical thinking skills and experience to compliment manual and automatic scheduling processes.

• Must be a team player who can also work independently with minimal supervision.

• Ability to adjust to procedural and process changes as needed.

• Ability to juggle a sizeable workload and complete assignments in a timely manner.

• Excellent communication skills.

• Ability to interact successfully with American Public University System (APUS) staff at all organizational levels, as well as faculty and students.

Required Experience:

• Bachelor's degree desired; Associate degree and equivalent work experience may be considered.

• Professional experience in an office environment required.

• Proficiency in Microsoft Office Suite (Outlook, Word, and Excel) required.

Keyword Phrases

  • Academics
  • Scheduling Coordinator
  • Embracing and creating diverse learning environs
  • Superior and relevant distance learning programs
  • Online education supports a community of learners
  • Registrars
  • Facilities Management
logo
Employment Type:Administrative Staff
Degree Required: Associate
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter