Administrative Assistant - Miami University in Oxford Ohio

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Miami University

Oxford, Ohio

United States

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Detailed Job Description

Job ID:  2692 - SATSS - FT (Hourly)

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit.


  1. Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
  2. Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
  3. Assists University staff, faculty, and students; answers inquiries and provides information.
  4. Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
  5. Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
  6. May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Knowledge of unit's operations, policies, and procedures; supervisory skills; knowledge of computer and office applications; research skills.

Generally typical office environment.  May require considerable walking, standing, or bending.  May have periodic assignments which entail dealing with modestly unpleasant conditions.

Specific responsibilities:

Copying requests for faculty and staff; typing and updating departmental handouts; maintain inventory and ordering supplies for office and department; answering phones and answers inquires and provides information (departmental informational resource to students, vendors, faculty, and staff); knowledge of HireTouch system; understanding of HireTouch for searches;  understanding of search processes; responsible for assisting search committee for all department faculty/staff searches;  hire, train, schedule and supervise student workers; class cancelations (alerting department/students of cancelations); knowledge of EPAF system; originate all PT faculty contracts for the department each semester; originate summer chair administrative contract;  assist department chair with faculty evaluation process/procedures; assist department chair regarding course offerings and student enrollment; maintain P-card for department and reconcile expenditures each month; ensure faculty follow university procedures and guidelines for purchases; assist department chair with monitoring department budgets.

Minimum Qualifications

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.

Preferred Qualifications

College degree

Special Instructions to Applicant

Department requests submission of a cover letter, resume, and a list of three references

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Hamilton Campus Regional Dean
  • Administrative Assistant
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter