Sr Program Assistant - Miami University in Oxford Ohio

Unfortunately, this job is expired as of 6/23/2016.

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Miami University

Oxford, Ohio

United States


Detailed Job Description

Job ID:  2654 - SATSS - FT (Hourly)

Performs a variety of administrative and clerical tasks in support of the Department of Biology's daily operations.


Duties and responsibilities include but are not limited to the following:

1)         Assists users of department's services by providing information regarding policies and procedures; may assist patrons by aiding them in using services or filling out forms.

2)         May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments.

3)         May assist with various administrative tasks including ordering supplies, preparing requisitions, scheduling use of equipment, maintaining calendars, or conducting research.

4)         May prepare various written materials including correspondence, information sheets, or news releases.

5)         May maintain and update various files and records; may maintain department's computer databases.

6)         May assist in the performance of various clerical tasks including answering phones, typing, opening and distributing mail, or preparing bulk mailings.

  • Hire student employees using HireTouch and approve student timecards in Kronos.
  • Schedule departmental visits for prospective undergraduate students.
  • Assist University faculty, staff, and students; answer inquiries and provide information.
  • Prepare various written materials including seminar announcements, correspondence, etc.
  • Maintain departmental key inventory and database. Distribute keys.
  • Initiate work orders for maintenance and repair requests.
  • Maintain faculty and graduate student teacher/course evaluation reports.
  • Copy/print course and advising materials.
  • Schedule conference rooms and equipment.
  • Arrange accommodations for departmental guests.
  • Maintain supply inventory.
  • Distribute mail.
  • Assist with projects such as report preparation, archival of departmental records.

Knowledge, Skills, Abilities, and Worker Characteristics:

Knowledge of standard office procedures and equipment; knowledge of computers and office applications; some knowledge of administrative procedures which may include budgeting, research, preparing fiscal and other reports; supervisory skills; research skills.

Working Conditions:

Periodic assignments given which entail dealing with modestly unpleasant physical situations such as near continuous use of computer.

Minimum Qualifications

Requires six months of coursework or training beyond high school in Business Administration and three years of office experience, or an equivalent combination of education and experience.

Special Instructions to Applicant

Department request Cover Letter, Resume and References be attached.

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Biology
  • Sr Program Assistant
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: See Job Description
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter