Administrative Assistant II, Facilities Management - Bentley University in Waltham Massachusetts

Unfortunately, this job is expired as of 6/6/2016.

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Bentley University

Waltham, Massachusetts

United States

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Detailed Job Description

Under the direct supervision of the Executive Director of Facilities Management, this position provides administrative and secretarial support for the Executive Director and department. In addition to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Minimum Qualifications (Education and Experience Requirements)

Associate’s degree with a minimum of 3 years of related experience. Must be proficient in all aspect of Microsoft Office Suite including Word, Power point, Excel, Access, Visio and Outlook. Must have experience writing and editing documents. Excellent organizational, communication, and time management skills are essential. Must be able to juggle multiple tasks and deliver timely and quality results under pressure.

Must be able to work in a fast paced environment with competing deadlines.

Must hold and maintain a valid, unrestricted United States driver’s license, with an insurable driving history as determined by Bentley’s insurance carrier.

Preferred Qualifications

Bachelors’ degree in Management or related field

Experience in facilities and/or construction related environment preferred

Experience in accounting, payroll, or finance preferred

Personal Effectiveness/Accountability
Collaboration Skills

Special Instructions to Applicants

Bentley University requires reference checks and may conduct other pre-employment screening.

Bentley University is an Equal Opportunity Employer, building strength through diversity.

Keyword Phrases

  • Facilities Management
  • Administrative Assistant II, Facilities Management
  • Business University
  • STAR - Scholarship, Teaching, Advising, Research
  • Corporate & Community Partnerships
  • Program Administrators and Coordinators
  • Facilities Management
Employment Type:Administrative Staff
Degree Required: Associate
Experience: See Job Description
Level of Job: Other
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter