Administrative Assistant I - Saint Louis University in St. Louis Missouri

Unfortunately, this job is expired as of 5/9/2016.

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Saint Louis University

St. Louis, Missouri

United States

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Detailed Job Description

Under direct supervision, provides administrative support to a department or group of professionals. The position is responsible for representing the University by communicating with internal and external constituents; typing correspondence and memos; coordinating travel arrangements; maintaining calendars; duplicating and distributing material.

Knowledge, Skills, Abilities, and Personal Characteristics

Knowledge of administrative procedures and research techniques
Knowledge of the functions of the school division and its operating procedures
Must possess analytical and organizational skills, good judgment, and initiative
Considerable ability to evaluate information, perform analysis and prepare written and oral recommendations
Ability to develop and maintain effective working relationships
Ability to coordinate multiple priorities
Ability to operate a computer and use appropriate software applications and peripheral office equipment
Demonstrated proficiency in business English, grammar, spelling, and punctuation proficiency in business English, grammar, spelling, and punctuation
The ability to easily communicate departmental procedures and policies
The ability to answer moderately complex questions
The ability to share information in a clear and concise manner and tailor the communication to the audience

Minimum Qualifications

High School diploma; supplemented with one to three (1-3) years of related work experience. Five years of experience is preferred.

Job Duties and Responsibilities

Provides administrative support for the day-to-day operations of assigned area(s): prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty and staff.

Coordinates and performs clerical/secretarial services: makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems

Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions resolves issues of general complexity

May handle or assist in confidential issues or sensitive records

Provides technical support

Maintains department spread sheets and assists in preparing financial and administrative reports

Performs other duties as assigned

Keyword Phrases

  • Admin. Medical School
  • Administrative Assistant I
  • Embrace inclusion in diversity
  • Jesuit institution
  • Research University
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: High School
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter