Temporary Study Abroad Assistant - Berklee College of Music in Boston Massachusetts

Unfortunately, this job is expired as of 4/25/2016.

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Berklee College of Music

Boston, Massachusetts

United States


Detailed Job Description

Under the supervision of the Program Manager/ Assistant Director, the Berklee Study Abroad Temporary assistant will oversee and assist in providing administrative support and assistance with student application processing and the student visa process.  This position will focus on providing administrative support for students as they prepare for their semester abroad.  This will include coordinating and scheduling meetings; providing administrative support to the Study Abroad program; and representing Berklee Study Abroad to both Berklee and non-Berklee students.  

Essential Job Duties:

  • Act as a point of contact for students, parents, faculty, and staff; advise students on the Berklee Study Abroad program.
  • Meet, correspond, and assist students with preparing their visa documents
  • Create Berklee Acceptance Letters and Insurance letters
  • Make copies of student passports and other important documents
  • Organize and file documents for Spanish Consulate appointment
  • Mail student documents through UPS mailing system as requested
  • Prepare and send program packets to study abroad students
  • Maintain student records in Salesforce
  • Organize and follow up with applicants that are missing materials or documentation in salesforce
  • Maintain records (digital and hard copies) for participants in BSA
  • Will provide support and assistance of visa applications at the Consulate of Boston and retrieve them once they are processed

Required Skills

  • Qualified candidates will have experience that shows they have strong interpersonal skills, are motivated, are highly organized, attentive to detail, sensitive to confidential information, mature and responsible.
  • Excellent verbal, written and interpersonal communication skills
  • Ability to prioritize workload to complete tasks successfully and in a timely and efficient manner.

Required Experience

  • Experience working with student visas or visa regulations
  • Knowledge of Google platform, Mac operating system, MS office, or Filemaker Pro
  • Preferred experience working at a college (Study Abroad Office, International Scholars office or study abroad experience helpful) and advising students, parents, staff, and faculty in a culturally diverse environment

Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

Keyword Phrases

  • Temporary Study Abroad Assistant
  • Learning lab for the music of today
  • Cultivating the musicianship of all students
  • Holistic and constantly evolving diversity
  • intern
  • International Programs
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: See Job Description
Salary: See Job Description
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter