Administrative Assistant - Miami University in Oxford Ohio

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Miami University

Oxford, Ohio

United States


Detailed Job Description

Job ID: 2591 - Classified - FT (hourly)

This position will be responsible for recording and receipting the charitable contributions received by the University. This position will also lead the automation of gift processing initiative, which will require strong analytical and financial skills.


1) Manage the automation of gift processing following these priorities: recurring payroll deduction gifts, then gifts received via on-line payment.

2) Record gifts and pledges to the proper accounts, including the completion of daily deposits.

3) Create and maintain constituent records in Banner.

4) Assists University staff, faculty, and students; answers inquiries and provides information.

5) Oversees staff and assists with training of staff related to the new issues identified with automation; assists in the documentation and enforcement of policies and procedures related to automation. 

6) Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of automation.

7) May assist in the performance of various financial tasks including fund set up, FOAPL string review, working with Treasury and various departments regarding the fund set up of designations.

The position is in a typical office environment and may require considerable walking, standing, or bending, may also have periodic assignments which entail dealing with modestly unpleasant conditions.

Direction Received: Reports to Director, Manager

Direction Given: Direct administrative supervision of student employees. The position may provide functional supervision of classified staff.

Minimum Qualifications

Nine months of coursework or training beyond high school in Business Administration and three years of related experience or a combination of education and expertise

Strong proofreading, spelling and editing skills

Knowledge of computer systems, databases, and Microsoft Office.

The position requires knowledge of unit's operations, policies, and procedures; supervisory skills; knowledge of computer and office applications.

Preferred Qualifications

Experience with gift processing - Banner

Accounting or IT experience

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Advancement Services
  • Administrative Assistant
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter