Educational Dean of Instruction & Student Support - West Valley-Mission Community College District in Santa Clara California

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West Valley-Mission Community College District

Santa Clara, California


United States
(FY15/16-170FT)

Categories

Detailed Job Description

The Office of the Vice President of Student Services is seeking a talented individual to fill the position of Educational Dean of Instruction & Student Support.

Mission College is a public community college located in the heart of Silicon Valley. Our college is known for its innovative approaches to teaching and learning, the strength of our academic programs and faculty, and our friendly staff and supportive atmosphere.

Under direction of the Vice President, assist in the planning, development, implementation and evaluation of the district and college student support services and assigned instructional programs. Assure compliance with a variety of applicable laws, rules, regulations and requirements related to community college instruction by working closely with division and department chairs, in the fulfillment of their duties and responsibilities. Provide training, supervision and evaluation of the performance of assigned personnel as well as administering the district’s policies and procedures in relation to all bargaining unit agreements.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

Assignment

100% of full time, 40 hours per week, 12 months per year, with anticipated start date of July 1, 2016. Schedule may change to include some evening or weekend hours, as needed. This is an Educational Administrator position.

Work Location: Mission College, Santa Clara, CA.

PLEASE NOTE:
We have begun a district-wide classification study of all regular, non-faculty staff positions. A classification study is a process of studying, analyzing, and describing the nature and level of work performed by employees. This classification study will ultimately produce uniform job descriptions for every employee.

The classification study will also include a compensation study that will provide information on what other employers pay employees who are performing similar duties. The District will use this information to ensure that our employees are adequately compensated.

The classification study started in November 2014 and is expected to take approximately 12-18 months to complete. As a result of this study, it is possible for the job description and/or compensation to change in this position opening.

Minimum Qualifications

1. Education – Master’s degree;

AND

2. Experience – One year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment;

AND

3. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.

Desired Qualifications

Knowledge and Abilities

Knowledge of:

  • Principles and practices of leadership, management and supervision.
  • Purpose, mission and goals of a community college district.
  • State Education Code sections, federal laws and regulations, and district policies related to community college instruction and matriculation.
  • Laws, regulations, restrictions and requirements related to the area(s) of assignment.
  • Local, state and federal laws related to services provided to students at a community college including Title 5 and the Student Attendance Accounting Manual related to instruction.
  • Goals and objectives of the college’s educational master plan.
  • Community college curricula and the curriculum development process.
  • Matriculation and related student service practices at California community colleges, including recruitment and retention, and admission requirements for high school, transfer and re-entry students.
  • Evaluation and maintenance of student academic records.
  • Services and benefits available to students who have United States military service.
  • Preparation, publication and distribution of the college promotional materials including program pamphlets, college catalog, and schedules of classes.
  • Budget preparation, implementation and administration.
  • Community college programs, student services, facilities and needs, interests and concerns of various groups of community college students.
  • Collective bargaining contract negotiation and administration.
  • Microcomputer hardware and software, including PC and MacIntosh platforms, clientserver networks, graphics presentations, and instructional applications software.
  • Preparation, publication and distribution of promotional materials.
  • District organization, operations and objectives, including practices within the instruction and student services realms.
  • Principles of training, supervision and administration.
  • Oral and written communication skills.
  • Interpersonal skills including tact, patience and diplomacy.

Ability to:

  • Provide leadership, direction and support to academic and classified staff involved in assigned programs and services.
  • Plan, organize, direct, review and evaluate the development, implementation and evaluation of the college’s instructional and/or student support services.
  • Optimize the delivery and accessibility of services to students.
  • Analyze complex financial, statistical and narrative data, reports and recommendations regarding the College’s instructional services and student service programs.
  • Assure timely and accurate preparation and submittal of comprehensive statistical reports to the state, as required.
  • Prepare and administer budgets.
  • Maintain current knowledge of trends and technological advancements in assigned areas of responsibility.
  • Work cooperatively in an environment of participatory governance.
  • Assure compliance with detailed regulations and requirements related to instruction and student support services.
  • Interpret, apply and explain district policies and legal regulations and requirements.
  • Select, assign, orient, train, supervise, counsel, discipline and evaluate the performance of direct subordinates.
  • Communicate effectively both orally and in writing.
  • Establish and maintain effective and cooperative working relationships with others.
  • Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy

Examples of Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

  • Develop and implement enrollment goals and strategies. Provide leadership and coordination for assigned area(s) in the development, implementation and monitoring of all aspects of the college’s performance goals plan; assist faculty and chairs in the development, implementation, and evaluation of performance goals and other workload measures.
  • Analyze a variety of data and statistics and prepare comprehensive college and state reports as necessary; assure submission of required college and state reports.
  • Serve on college and district administrative councils, task forces, committees, and external groups as required to represent the College and the assigned area(s) for meeting the goals and objectives of the college; maintain positive and effective public relations with the larger community.
  • Assist direct reports and the Vice President in the resolution of student, faculty, and public concerns related to assigned areas; ensure that the appropriate Vice President is informed of these concerns in a timely manner.
  • Supervise grant managers and related personnel in assigned areas for effective implementation of grants, appropriate expenditure of funds, and successfully meeting grant objectives.
  • Collaborate on and coordinate information systems (IS) processes related to the assigned area(s) of instruction and student support services for improvement and enhancement of operations. Work closely with Mission College and District Information Systems (IS) staff and administrators to optimize reporting and data management capabilities.
  • Plan, implement and evaluate activities to declare programs and support services are regularly assessed for evidence of student achievement and student learning, particularly in terms of student outcomes and adherence to standards of accreditation.
  • Select, assign, orient, train, supervise, advise, discipline and annually evaluate the performance of direct-report employees; delegate the responsibility for supervision and evaluation of indirect-report employees to direct-report supervisors to assure efficient and effective performance; develop expectations for performance and standards of excellence.
  • Lead or participate in division, college or district-wide committees, initiatives, teams or ad hoc groups; be responsible and accountable for completion of assigned tasks when assigned to such a group. Provide leadership for the development and implementation of new instructional or student support services programs, divisions or assigned area(s).
  • Coordinate, prepare and revise instruction and support materials to assure program integrity, compliance with title 5 regulations, student attendance accounting manual requirements, planning, and program evaluation related to curriculum development, maintenance and approval requirements.
  • Prepare and monitor annual budgets within assigned area(s); prepare budget justifications and recommendations; assure authorization, receipt, implementation, and maintenance, within established policies and procedures; prepare related audit, narrative reports, and correspondences with supervisor approval.
  • Recommend and implement techniques to improve policies and practices in order to take optimum advantage of opportunities and increase efficiency; maintain contemporary knowledge of best practices and methodologies in the assigned functional area(s).
  • Assure compliance with all applicable laws, rules, regulations and requirements related to community college instruction and student services; analyze, interpret and apply established laws and regulations and College/District policies in the assigned area(s) of responsibility. Responsible for report and resolution of student, faculty, and public concerns related to the assigned area(s), including suspicion and likely fraud, illegal acts, violation of contract provisions or grant agreements.
  • Initiate and support efforts to secure local, state or federal grant applications which support the college mission, programs and services.
  • Supervise and responsible for the following programs and services:
    • Counseling
    • Articulation
    • Matriculation
    • Disability Services
    • Career/Transfer
    • Job Placement
    • EOPS/CARE
    • CalWorks
    • MESA
  • Assist the Office of Instruction in the coordination, preparation, publication and distribution of program related publications including the college catalog, schedules of classes, and resource handbooks. Assure that information is compliant with local, state and federal policies, guidelines and regulations.
  • Work collaboratively with district and college administration to ensure that faculty and staff within assigned areas are informed and trained in emergency preparedness and procedures for their assigned area. Participate in campus supervision and emergency planning; be familiar with the campus emergency plan and procedures.

Knowledge and Abilities

Knowledge of:

  • Principles and practices of leadership, management and supervision.
  • Purpose, mission and goals of a community college district.
  • State Education Code sections, federal laws and regulations, and district policies related to community college instruction and matriculation.
  • Laws, regulations, restrictions and requirements related to the area(s) of assignment.
  • Local, state and federal laws related to services provided to students at a community college including Title 5 and the Student Attendance Accounting Manual related to instruction.
  • Goals and objectives of the college’s educational master plan.
  • Community college curricula and the curriculum development process.
  • Matriculation and related student service practices at California community colleges, including recruitment and retention, and admission requirements for high school, transfer and re-entry students.
  • Evaluation and maintenance of student academic records.
  • Services and benefits available to students who have United States military service.
  • Preparation, publication and distribution of the college promotional materials including program pamphlets, college catalog, and schedules of classes.
  • Budget preparation, implementation and administration.
  • Community college programs, student services, facilities and needs, interests and concerns of various groups of community college students.
  • Collective bargaining contract negotiation and administration.
  • Microcomputer hardware and software, including PC and MacIntosh platforms, clientserver networks, graphics presentations, and instructional applications software.
  • Preparation, publication and distribution of promotional materials.
  • District organization, operations and objectives, including practices within the instruction and student services realms.
  • Principles of training, supervision and administration.
  • Oral and written communication skills.
  • Interpersonal skills including tact, patience and diplomacy.

Ability to:

  • Provide leadership, direction and support to academic and classified staff involved in assigned programs and services.
  • Plan, organize, direct, review and evaluate the development, implementation and evaluation of the college’s instructional and/or student support services.
  • Optimize the delivery and accessibility of services to students.
  • Analyze complex financial, statistical and narrative data, reports and recommendations regarding the College’s instructional services and student service programs.
  • Assure timely and accurate preparation and submittal of comprehensive statistical reports to the state, as required.
  • Prepare and administer budgets.
  • Maintain current knowledge of trends and technological advancements in assigned areas of responsibility.
  • Work cooperatively in an environment of participatory governance.
  • Assure compliance with detailed regulations and requirements related to instruction and student support services.
  • Interpret, apply and explain district policies and legal regulations and requirements.
  • Select, assign, orient, train, supervise, counsel, discipline and evaluate the performance of direct subordinates.
  • Communicate effectively both orally and in writing.
  • Establish and maintain effective and cooperative working relationships with others.
  • Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy

Salary and Benefits

  • Anticipated Hiring Range: $9,482 – $10,046 monthly (Administrative Salary Schedule, Range 16, Steps A-C).
  • Additional compensation: $1,500 for doctorate added to base salary annually, to be prorated on a monthly basis.
  • Employer-contributed medical, dental and vision for employee, spouse and/or dependents.
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 22 days vacation leave accrued annually (25 days after 5 years).
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Professional development and renewal leave.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalSTRS retirement.
West Valley-Mission Community College District is an Equal Opportunity Employer

Keyword Phrases

  • Educational Dean of Instruction & Student Support
  • 2 Silicon Valley locations
  • student-centered learning environment
  • empowering diverse human capital
  • Student Based Deans
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Employment Type:Higher Education Executives
Degree Required: See Job Description
Experience: See Job Description
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume
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