Administrative Assistant II - Saint Louis University in St. Louis Missouri

Unfortunately, this job is expired as of 4/27/2016.

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Saint Louis University

St. Louis, Missouri

United States

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Detailed Job Description

Under the Dean’s supervision, serves as the primary assistant to the Dean and supports the College functions by assisting with fiscal, technical, and personnel matters, including seeking representatives for College committees and maintaining departmental faculty files.

Knowledge, Skills, Abilities, and Personal Characteristics

Knowledge of university policies and procedures
Strong written and verbal communication skills
Planning and organizational skills
Interpersonal and human relations skills
Experience in writing and editing correspondence
Excellent skills with computer software, including Microsoft Suite
Experience in use of social media to communicate with stakeholders and external groups
Ability to manage multiple tasks simultaneously
Ability to manage confidential information and records
Professionalism in working with individuals of diverse backgrounds across the college and university

Minimum Qualifications

High School degree or its equivalent; supplemented with three to five (3-5) years of related experience; Bachelor’s degree preferred.

Job Duties and Responsibilities

Manages the Dean’s schedule, travel, expense reporting, and internal/external communications; coordinates the Dean’s initiative activities and visits, including external visitors hosted by the Dean; and coordinates and attends leadership meetings in which the Dean is the Chair.

Coordinates all aspects of the College of Public Health and Social Justice Promotion and Tenure Committee, including seeking representatives for the committee and managing requests for external examiners.

Maintains all full-time faculty and adjunct faculty files; ensures files are complete with all documentation for internal/external review processes, including faculty appointment letters, IDEA scores, faculty activity reports, etc.; and prepares eMOAs for adjunct faculty appointments, adjunct faculty teaching, and full-time faculty overload teaching.

Coordinates major college events such as pre-commencement and commencement activities; maintains working knowledge of public health and social work organizations, as well as related leadership events; and coordinates college events related to these organizations.

Keyword Phrases

  • Admin. Public Health
  • Administrative Assistant II
  • Embrace inclusion in diversity
  • Jesuit institution
  • Research University
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: High School
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter