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Under general supervision, provides general administrative assistant support for a department or group of professionals. Provides support for two specific programs. The incumbent is responsible for monitoring financial transactions and budgets, coordinating travel arrangements, and on-boarding adjunct faculty.
Knowledge of own work and how it impacts operations outside of the work unit
Knowledge of advanced computer software
Excellent interpersonal and communication
Written and oral skills in order to represent the work area and the larger SLU community
Ability to communicate and interpret policies and may develop procedures
Ability to convey complex information to others and take steps to ensure understanding
Ability to share information in a clear and concise manner
Tailors communication to needs of different audiences
Ability to coordinate multiple priorities
Strong attention to detail
Ability to take initiative to complete tasks
High School education or its equivalent; supplemented with five to eight (5-8) years of related experience.
Assists in the preparations of departmental budget; monitors all departmental budgets; maintains bookkeeping system; reconciles departmental p-card; and prepares financial and administrative reports.
Handles all adjunct faculty, guest lecturers, and lab assistant issues, including creating and monitoring eMOAs and EPAFS; communicates and interprets policies and procedures; develops procedures for assigned area(s) upon need; responds to questions; and resolves issues of moderate to high complexity.
Monitors financial performance of clinical services, including tracking and reconciliation of billed hours and clinical revenues and expenses; and tracks departmental recoveries and development funds.
Coordinates administrative services; makes arrangements for events and meetings; assists with timekeeping; composes and types correspondence; makes travel arrangements; and prepares expense reports.
Creates financial reports and assists with accreditation reporting; handles confidential issues and sensitive records on a regular basis using discretion and judgment.
Provides work leadership for other office staff; trains and follows-up on the work of others; and performs evaluations of staff.
Performs other duties as assigned.
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