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Synopsis of Role:
The Marketing Coordinator provides marketing and administrative support to the Vice President, Strategic Relations and Business Development, Center for Continuing and Professional Development (CCPD), with indirect support for business operations, business development, and partnership support. This position also provides occasional support of the Military and Community College Outreach (MCCO) team on an as needed basis.
• Provides support for marketing projects, fulfillment of collateral orders, and logistical coordination for all outreach and networking events for the business development and outreach functions which includes: registration & reservation of booth space, furnishing, electricity, etc., as needed.
• Coordinates shipping and ensures timely delivery of materials (to and from event).
• Troubleshoots all issues/problems with shipping company.
• Tracks and supports ordering and stocking of premium items, brochures and other marketing materials.
• Coordinates marketing projects and activities with the American Public University System (APUS) marketing department as well as external marketing entities.
• Assists and supports webinar production, delivery, and follow up.
• Provide administrative and office support for daily operations.
• Performs office tasks such as copying material, assembling spreadsheets, binders/packets, creating/updating documents and spreadsheets, etc.
• Develops various templates for operations utilizing Microsoft Suite (MS) Office products.
• Builds and manages various MS Excel spreadsheets, to include building of formulas, pivot tables, and charts.
• Compiles and edits MS PowerPoint presentations for team.
• Documents procedures and processes using MS Word.
• Orders business cards, stationery and other office supplies for all department employees.
• Provides operational support for outreach and marketing functions.
• Compiles contracts and documents for uploading into the contract database.
• Coordinates logistics for Manassas/Charles Town team meetings.
• Tracks travel, meal, and event expenses and compile monthly expenditure updates.
• Manages team department project, event, and travel calendars.
• Manages general inquiries and requests from vendors, internal clients and APUS stakeholders on all matters relating to business development operations.
• Coordinates special projects and other duties as assigned.
• Provides additional support to the MCCO team as needed, primarily in the area of event logistics and coordination (20% of time).
• Performs other duties as assigned.
Work Environment and Physical Demands:
• Standard office environment in Manassas, VA.
• Travel to Charles Town, WV one day a week may be required.
• Occasional travel in support of operations may be required.
• Comfortable working in a professional business environment, exhibiting strong personal and professional ethics and integrity.
• Excellent oral and written communication skills; ability to keep information confidential.
• Strong attention to detail and willingness to ask questions.
• Demonstrated initiative.
• Ability to multitask and prioritize workload.
• Strong MS Office skills.
• Experience working with quantitative spreadsheets and knowledge of basic accounting principles.
• Affinity for creative problem-solving.
• Ability to maintain an organized working environment.
• Proven ability to work well independently and as part of a team.
• At least five (5) years of professional office experience required; prior experience in marketing communications or project coordination preferred.
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