Administrative Assistant I - Saint Louis University in St. Louis Missouri

Unfortunately, this job is expired as of 4/6/2016.

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Saint Louis University

St. Louis, Missouri

United States

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Detailed Job Description

Under general supervision, provides general administrative assistant support for a department or group of professionals. May provide support for one or two specific programs. Responsible for typing, editing, proofing, of correspondence and memos; coordinating travel arrangements; maintaining calendars; duplicating and distributing materials.

Knowledge, Skills, Abilities, and Personal Characteristics

Knowledge of administrative procedures and research techniques
Knowledge of the functions of the school division and its operating procedures
Must possess analytical and organizational skills, good judgment, and initiative
Considerable ability to evaluate information, perform analysis and prepare written and oral recommendations
Ability to develop and maintain effective working relationships
Ability to coordinate multiple priorities
Ability to operate a computer and use appropriate software applications and peripheral office equipment
Demonstrated proficiency in business English, grammar, spelling, and punctuation proficiency in business English, grammar, spelling, and punctuation
The ability to easily communicate departmental procedures and policies
The ability to answer moderately complex questions
The ability to share information in a clear and concise manner and tailor the communication to the audience

Minimum Qualifications

High School Education, supplemented with one to three (1-3) years experience

Job Duties and Responsibilities

Provides administrative support for the day-to –day operations of assigned area(s): prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty and staff

Assists in the preparations of departmental budget; monitors all budget and grant expenditures; maintains bookkeeping system; prepares financial and administrative reports

Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates and interprets policies and procedures; may develop procedures for assigned area(s); responds to questions resolves issues of moderate complexity

Handles confidential issues or sensitive records on a somewhat regular basis using discretion and judgment

May provide work leadership for other office staff; trains and follow-up on the work of others

Coordinates and performs clerical/secretarial services: makes arrangements for events and meetings; assists with payroll; composes and types correspondence; makes travel arrangements; screens telephone calls; attends meetings and prepare minutes of same

Coordinates special projects as requested. Performs other duties as assigned.

Keyword Phrases

  • SLUCare Administration
  • Administrative Assistant I
  • Embrace inclusion in diversity
  • Jesuit institution
  • Research University
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: High School
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter