Unfortunately, this job is expired as of 4/6/2016.
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Under general supervision, provides general administrative assistant support for a department or group of professionals. May provide support for one or two specific programs. Responsible for typing, editing, proofing, of correspondence and memos; coordinating travel arrangements; maintaining calendars; duplicating and distributing materials.
Knowledge of administrative procedures and research techniques
Knowledge of the functions of the school division and its operating procedures
Must possess analytical and organizational skills, good judgment, and initiative
Considerable ability to evaluate information, perform analysis and prepare written and oral recommendations
Ability to develop and maintain effective working relationships
Ability to coordinate multiple priorities
Ability to operate a computer and use appropriate software applications and peripheral office equipment
Demonstrated proficiency in business English, grammar, spelling, and punctuation proficiency in business English, grammar, spelling, and punctuation
The ability to easily communicate departmental procedures and policies
The ability to answer moderately complex questions
The ability to share information in a clear and concise manner and tailor the communication to the audience
High School Education, supplemented with one to three (1-3) years experience
Provides administrative support for the day-to –day operations of assigned area(s): prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty and staff
Assists in the preparations of departmental budget; monitors all budget and grant expenditures; maintains bookkeeping system; prepares financial and administrative reports
Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates and interprets policies and procedures; may develop procedures for assigned area(s); responds to questions resolves issues of moderate complexity
Handles confidential issues or sensitive records on a somewhat regular basis using discretion and judgment
May provide work leadership for other office staff; trains and follow-up on the work of others
Coordinates and performs clerical/secretarial services: makes arrangements for events and meetings; assists with payroll; composes and types correspondence; makes travel arrangements; screens telephone calls; attends meetings and prepare minutes of same
Coordinates special projects as requested. Performs other duties as assigned.
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