Administrative Assistant - Miami University in Oxford Ohio

Unfortunately, this job is expired as of 3/18/2016.

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Miami University

Oxford, Ohio

United States

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Detailed Job Description

Job ID:  2499 - SATSS - FT (Hourly)


Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the daily operations of the College of Education, Health & Society Dean’s office. Responsibilities include communication, data collection and reporting, committees, and events.


  • Coordinates calendars for  two Assoc Deans, Dir Mindfulness Ctr, Dir Intl Programs.  Coordinate calendar, meeting preparation, budget.  Ability to work independently with minimal supervision.

  • Reconcile monthly  (5-6) University credit cards.  

  • Assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, make appropriate corrections to expenditures,  processing payments; may maintain inventory of supplies.

  • Responsible for coordinating logistics for events scheduled by Assoc Deans.

  • Prepare  professional service agreements, OPERS forms.

  • Monitor and maintain written, verbal, and technological communications, files, and correspondence.

  • Serve as informational resource to staff; investigate and resolve problems or difficulties related to area of expertise.

  • Track and reconcile expenditures.

  • Prepare monthly financial reports for responsible areas.

  • Point of contact for external grants, reports in eSpa, grant appointment forms.

  • Prepare accurate travel reimbursement requests for staff.

  • Assist Associate Dean with tracking building updates, renovations, classroom enhancement proposals.  

  • Proof marketing materials and updates to EHS Dean’s office website.

  • Delegate tasks to student employees

  • Serve on ad-hoc committees

Knowledge, Skills, Abilities, and Worker Characteristics:

Knowledge of unit's operations, policies, and procedures; supervisory skills; knowledge of computer and office applications; research skills.


Working Conditions:

Generally typical office environment.  May require considerable walking, standing, or bending.  May have periodic assignments which entail dealing with modestly unpleasant conditions

Minimum Qualifications

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.

Preferred Qualifications

  • Bachelor or Associate and 10 years experience in higher education
  • Knowledge of Banner, Mine, GoogleDocs, Paymentnet, Hiretouch, 25Live. Buyway,    
  • Knowledge of office applications, including database applications.

  • Demonstrated experience collaborating effectively with colleagues.

  • Ability to handle multiple tasks and prioritize on-going tasks and projects.

  • Strong communication skills; excellent interpersonal, organizational, and planning skills, proven customer service skills; ability to work cooperatively with others

Special Instructions to Applicant

Department requests Cover Letter, Resume and List of Three References to be attached.

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Education Health & Society College
  • Administrative Assistant
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Program Administrators and Coordinators
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter