The Project and Systems Manager supports the entire Finance and Accounting Services group, which includes the Controller, Budget, Bursar, Payroll, General Accounting, and Campus Business Services offices.
ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:
Provide project management, thought partnership, and implementation plans for a range of financial, operational and IT renewal projects across the finance department for the merger and on-going operations.
Support finance and services department in coordinating merger integration efforts and communicating with principal project manager overseeing merger integration for the broader team.
Coordinate a portfolio of complex projects and develop and maintain project plans, provide analysis and consultative leadership, and prepare reports and presentations at project and executive levels.
Responsible for communication plan for all initiatives to ensure successful implementations for the departments and centers.
Coordinate all project activities and develop project roadmaps.
Work closely with broader team’s project leader and department SMEs to ensure collaborative and effective project approach.
Document existing processes and use other project management tools to conduct risk analysis, stakeholder analysis and other items as needed for existing or new projects.
Facilitate the gathering, documenting and organizing of key functional and technical requirements across the finance department.
Manage communications amongst the 3 department leaders to ensure consistent information sharing, collective project/business process improvement prioritization and centralized decision making occurs, which requires understanding of competing points of view and presenting alternatives.
Contribute to the development of alternate approaches and process improvements; make recommendations based on experience, risk, cost/benefit and business impact.
Plan and conduct project meetings, during which goals, roles, and responsibilities are clearly defined.
Develop and implement a standard methodology for project planning, tracking of status and issues; identify risks and propose mitigation strategies; develop project communications to the broader community, as necessary.
Report to key stakeholders on overall project status, help to coordinate and oversee the work of the project staff.
Track and maintain departments overall list of technology and process improvement projects, offering assistance in their development and identification.
Other activities as needed including certain administrative activities, general process improvement reviews and coordination with Technology Resource systems implementations on both short term and longer term projects.
Demonstrated business process design and problem solving skills.
Strong functional knowledge of finance business processes and requirements including major areas of accounting (GL/AP/AR), fixed assets, consolidation, period close processes and financial reporting, Budgeting & Forecasting, purchasing and contract management
Strong interpersonal skills and ability to communicate clearly and effectively.
Equally comfortable with detailed analysis and research as with “big picture” considerations and priorities.
Demonstrated capacity to develop & maintain effective working relationships with individuals & organizations reflecting a broad range of identities, perspectives & experiences.
10+ years experience of finance business process experience.
Project Management Professional certification preferred
Bachelors degree required, MBA a plus
Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.