Grant & Contracts Specialist - Washington State University in Tri-Cities Washington

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Washington State University

Tri-Cities, Washington

United States


Detailed Job Description

The primary duties of this position are to independently assist faculty, administration and staff grant seekers at WSU Tri Cities in the research and development of grant proposals, budgets and budget narratives. This position consults with the principal investigators on proposals to augment
document preparation and budget preparation.

Duties include; managing and facilitating all aspects of grant proposal development, including identifying appropriate opportunities, interpreting funding agency regulations and requirements, assisting with development of initial proposal budgets, ensuring the completeness and accuracy of the final application package and gathering necessary documents such as biographical information for uploading into agency websites.

This position provides guidance with the interpretation of sponsor guidelines for federal, state and other grant programs. The Grants & Contracts Specialist facilitates the proposal submission through the Office of Research Operations and Support (OROS).

In addition, this position is responsible for post award processes including review and set up of new grant and contract files, setup of subcontractors and processing invoices. Provides financial reports and customer service to project staff and grantor agency. Monitors grant and contract activity for Federal and/or State regulation compliance and contract compliance. The Grant & Contract Specialist develops and facilitates grant presentations and workshops to the WSU Tri Cities faculty and staff.

Required Qualifications

A Bachelor’s degree in a field relevant to area of specialization and three (3) years of experience directly related to the specialty area. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

Master’s Degree in Accounting, Business Administration, or related field.

Grants and Contract Administration experience to include processing, negotiating and/or the administration of agreements with funding agencies, including but not limited to; regulations and processes related to the federal government, businesses, non-profit associations, state governments, Indian tribes or private philanthropic foundations.

Experience with electronic grant administration and online submission sites.

Experience working in a higher education environment.

Ability to understand, manipulate and extract information from databases for creation and analysis of custom financial and grant management reports.

Monthly Salary

Commensurate with qualifications and experience

Additional Information

The University

More than 1,500 students attend WSU at the 201-acre campus, located along the banks of the Columbia River in Richland, the heart of Washington’s wine country. WSU Tri-Cities offers 19 bachelor’s degrees, 10 master’s degrees, and 10 doctoral degrees, with an emphasis on the STEM disciplines. The campus began admitting freshmen in 2007. In June, the campus dedicated the new Ste. Michelle Wine Estates Wine Science Center. The teaching and research facility is considered one of the most technologically advanced wine science centers in the world. It is expected to become a magnet for collaboration among industry members, students, and researchers from around the globe. Because of the campus’s location next to world renowned engineering firms, federal agencies, and a national laboratory, students interact with eminent professors engaged in leading research and with community and industry leaders committed to providing internships and practical career experiences.

The Area

WSU Tri-Cities is located in Richland, Washington, which, along with Kennewick and Pasco, make up the Tri-Cities.

Richland offers an enviable combination of natural amenities and city services that contributes to a high quality of life. Named one of the best places in the U.S. to raise children, according to, Richland’s ranking was based on the number of public parks and playgrounds, the money spent on educating children, income levels, and affordability.

The Tri-Cities region, which enjoys over 300 days of sunshine a year, allows year-around outdoor activities. The confluence of the Snake, Yakima, and Columbia rivers has produced an aquatic playground that beckons water lovers from across the region.

Professional sport teams include the Tri-Cities Americans WHL ice-hockey team, Tri-City Dust Devils baseball team, and the Tri-Cities Fever arena football team. Golf is one of the Tri-Cities most popular sports, with ten beautiful courses available in the area.

Competitive benefits available

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU is committed to excellence through diversity and faculty-friendly policy action, including partner accommodation and NSF ADVANCE Institutional Transformation programs (

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521(v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or

Keyword Phrases

  • Finance & Administration-Business Services Office
  • Grant & Contracts Specialist
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  • Sponsored Programs, Grants, and Contracts
Employment Type:Administrative Staff
Degree Required: Bachelors
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter