Administrative Associate - Office of the President - Utah Valley University in Orem Utah

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Utah Valley University

Orem, Utah

United States

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Detailed Job Description

This position strategically supports the Office of the President, the Chief of Staff, and other University executives and prepares executive meetings for all campus senior leadership. Supports and provides institutional perspective in facilitating communication within the President’s office. Supports research and preparation of university presentations for communication and marketing purposes. Monitors, manages, and prepares department and project budgets, keeping the President apprised of budgetary status. Serves as liaison with committees that plan events involving the office of the president. Supports presidential internship program.

Minimum Qualifications

Graduation from an accredited institution with a bachelor’s degree plus three to five years of related experience OR an equivalent combination of education and/or experience related to the Summary of Duties totaling at least seven years.

Preferred Qualifications

Master’s degree preferred


Knowledge of institutional policies, procedures, and operations.

Possesses a critical eye for both form and function.

Knowledge in working with executive management.

Knowledge of project-based assignments with skills in meeting deadlines.


High level administrative, interpersonal, and organizational skills required.

Superior writing, composition, English grammar and proofreading skills in creating business correspondence.

Skills in multitasking, prioritizing, adapting to change, and working well under pressure.


Ability to plan, organize and make independent decisions reflecting a high level of judgment.

Ability to oversee and manage highly prioritized projects.

Ability to successfully interact with people of diverse backgrounds in a variety of situations.

Ability to perform complex office operations using various software applications.

Ability to communicate effectively both verbally and in writing;

Ability to interpret inquiries and problems and direct to proper resources.

Ability to coordinate, prepare and monitor departmental financial transactions.

Ability to maintain confidentiality of highly sensitive information.

Ability to perform duties with little or no supervision.

Pay Range

$41,202 - $51,502

Special Instructions to Applicants

Under “Reference’s Letter” Please list a minimum of three contacts. References may be contacted at some point during the screening and selection process.

Keyword Phrases

  • President Department
  • Administrative Associate - Office of the President
  • student centered teaching organization
  • building communities of engaged learners
  • beautiful mountain location
  • Program Administrators and Coordinators
Employment Type:Higher Education Executives
Degree Required: Bachelors
Experience: See Job Description
Salary: See Job Description
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter