Special Events Coordinator - University of La Verne in La Verne California

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University of La Verne

La Verne, California

United States


Detailed Job Description

The University of La Verne is a 124-year old, private independent, comprehensive, doctoral granting institution in Southern California with a strong emphasis on values, teaching excellence, community engagement, and an increasing commitment to research and publication. The University offers high quality, liberal arts and professional degree programs at the undergraduate to doctoral levels comprised of 11 campuses with the main campus located in the City of La Verne, 35 miles from downtown Los Angeles, along the foothills of the San Gabriel Mountains. Regional campuses range from Vandenberg in the North, to Irvine in the South, and from Oxnard in the West to Victorville in the East.

This position is critical to the execution and success of the Advancement-University Partnership with the colleges. Responsible for management, implementation and execution of several Special Events. Partnering with alumni, donors, senior administrators and Deans to create signature and college based events. Is supervised by the Assistant Director of Special Events and will directly assist in an administrative capacity. The incumbent will regularly exercise discretion and independent judgment. The Special Events Coordinator will improve efficiencies and trouble shoot problems in order to help the overall success of the department.

Specific Duties

Responsible for managing stewardship and college-based events. This includes: conducting event planning meetings, strategizing with Deans on scope of events, determining best methods for event promotion, and executing all logistical aspects of events. Including but not limited to: developing task sheets, creating invitations, RSVP lists, developing timelines, speaking programs, overseeing day-of set-up, and sending out appropriate follow up communication.

Negotiate with vendors and review contract to assure compliance with Risk Management Department. Manage several budgets, pay invoices, reconcile University credit card on a monthly basis.

Prepare and present event briefing materials for the President, Vice President and Deans as needed.

Collaborate with other departments, offer guidance and expertise to ensure selected stewardship events embody the University’s vision and mission.

Other duties as assigned by the Assistant Director of Special Events, the Senior Director of Advancement Operations and Services and the Vice President of University Advancement.

Minimum Qualifications

Bachelor’s Degree

Two years of experience in event management, marketing, or communications.

Advanced knowledge of MS Office Suite

Preferred Qualifications

Working knowledge of Banner Advancement data base.

Benefits Summary

The hiring range for this position is dependent upon qualifications and departmental equity. Benefits of employment include a comprehensive health and welfare plan, tuition remission program for employee, spouse and dependent children and a generous 10% contribution to the University’s 403B retirement plan.


La Verne Central Campus

Special Instructions to Applicants

Open Date 01/05/2016

Keyword Phrases

  • Special Events Coordinator
  • Employer of Choice
  • Diversity & Inclusivity
  • Hispanic Serving Institution
  • Event Coordination
Employment Type:Administrative Staff
Degree Required: Bachelors
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter