Administrative Assistant II for Major and Annual Gifts - University of La Verne in La Verne California

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University of La Verne

La Verne, California

United States


Detailed Job Description

The University of La Verne is a 124-year old, private independent, comprehensive, doctoral granting institution in Southern California with a strong emphasis on values, teaching excellence, community engagement, and an increasing commitment to research and publication. The University offers high quality, liberal arts and professional degree programs at the undergraduate to doctoral levels comprised of 11 campuses with the main campus located in the City of La Verne, 35 miles from downtown Los Angeles, along the foothills of the San Gabriel Mountains. Regional campuses range from Vandenberg in the North, to Irvine in the South, and from Oxnard in the West to Victorville in the East.

This position is an integral part of the Major (which includes Corporations and Foundations) and Annual Gifts Team and works closely with team members. The position provides general administative assistant duties to the department and, under appropriate supervision and training, assists with the following: researching and preparing donor profiles; preparing personalized gift proposals; managing donor information to support planning, execution, and stewardship for fund raising efforts; and managing donor stewardship (i.e., annual donor scholarship reports). The Administrative Assistant also helps plan and implement selected major gift special events.

Specific Duties

Perform general administrative assistant duties for the Assistant Vice President and other members of the Major and Annual Gifts team. Examples include filing hardcopy and electronic correspondence, maintaining an office calendar, making travel arrangements, preparing simple letters, etc.

Draft more complex prospect/donor correspondence, and help create gift proposals and other philanthropic materials for donor review. Effectively communicate, written and verbally, with donors and volunteers on behalf of the university.

Perform biographic and business research on prospective donors and prepare donor profiles for president and major gifts fundraising staff.

Help monitor the Major and Annual Gifts program budget and assist the Assistant Vice President with financial transactions/forms.

Help plan and implement events for major gifts donors that are hosted by University Advancement &/or departments of the University.

Other University Advancement tasks as assigned by the Assistant Vice President or the Vice President which will include staff support for University Advancement events; and provide back up for the Office Manager’s duties.

Minimum Qualifications

High School Diploma and Associates Degree

2 years of comparable administrative experience

Computer, telephone, fax, copier, Microsoft Office Suite, Photoshop

Preferred Qualifications

Bachelors Degree

Strong writing and verbal skills

Knowledge of Banner data base

Benefits Summary

The hiring range for this position is dependent upon qualifications and departmental equity. Benefits of employment include a comprehensive health and welfare plan, tuition remission program for employee, spouse and dependent children and a generous 10% contribution to the University’s 403B retirement plan.


La Verne Central Campus

Special Instructions to Applicants

Open Date 12/17/2015

Keyword Phrases

  • Employer of Choice
  • Diversity & Inclusivity
  • Hispanic Serving Institution
  • Academic Administration
  • Sponsored Programs, Grants, and Contracts
Employment Type:Administrative Staff
Degree Required: High School
Experience: See Job Description
Level of Job: Other
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter