Administrative Assistant - Miami University in Oxford Ohio

Unfortunately, this job is expired as of 3/17/2016.

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Miami University

Oxford, Ohio


United States
(2394)

Categories

Detailed Job Description

Job ID:  2394 - SATSS - FT

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the daily operations of the Global Initiatives unit. Responsibilities include communication, scheduling, registration, data collection and reporting, committees, and events. 

Duties

Characteristic Duties and Responsibilities – Essential Functions

  • Coordinates Assistant Provost’s, staff, and office calendars; coordinates and schedules standing and ad hoc meetings and events.
  • Registration specialist tasks and responsibilities for credit and non-credit programs.
  • Reinforcement support to the Advising and Consulting Center functions.
  • Assists the Assistant Provost and others with routine to complex administrative functions requiring independent judgment.
  • Supports personnel search processes and planning; supports office and program budget processes, including P-card reconciliations, processing payments, and office supplies.
  • Monitor and maintain written, verbal, and technological communications, files, and correspondence.
  • Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
  • Assist in updating of web presence.
  • Acts as Passport Acceptance Agent.
  • Direct administrative supervision of student employees. 

Working Conditions

  • Generally typical office environment. May require considerable walking, standing, or bending. May have periodic assignments which entail dealing with modestly unpleasant conditions. 

Minimum Qualifications

  • Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise. 

Preferred Qualifications

  • Strong communication skills; excellent interpersonal, organizational, and planning skills, proven customer service skills; ability to work cooperatively with others.
  • Ability to handle multiple tasks and prioritize on-going tasks and projects. 
  • Knowledge of office applications, including data base applications.
  • Demonstrated experience collaborating effectively with colleagues.

Special Instructions to Applicant

Department request Cover Letter, Resume and References be attached.


Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Global Initiatives
  • Administrative Assistant
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Program Administrators and Coordinators
logo
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Other
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter
References