Administrative Assistant, School of Health Sciences - American International College in Springfield Massachusetts

Unfortunately, this job is expired as of 5/9/2016.

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American International College

Springfield, Massachusetts

United States

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Detailed Job Description

Under the direction of the Dean of the School of Health Sciences, the Administrative Assistant for the School of Health Sciences provides assistance to program director(s) with various administrative tasks such as submitting/tracking purchase orders, monitoring budget, and preparing correspondence.


  • Associate’s degree required; Bachelor’s degree preferred
  • 1-3 years’ work experience as an administrative assistant
  • Experience using Microsoft Office Suite
  • Excellent written and verbal communication skills
  • Ability to work collaboratively with other administrative assistants and faculty
  • Commitment to student-centered mission of the School and College
  • Essential Functions

  • Enter data, monitor and update fieldwork/clinical databases as directed by the SHS coordinators for clinical education
  • Provide assistance to program director (as assigned) with various program administration tasks (e.g. tracking student data for reports, compiling information for annual reports, etc.).
  • Assist in managing documentation required for students attending fieldwork/clinical
  • Maintain accreditation documentation as directed by Directors and faculty
  • Compile student clinical education packets and send confirmation documentation to clinical sites.
  • Assist faculty as needed (e.g. copy and collate exams for faculty); provide data to faculty, and program coordinator as requested.
  • Communicates inquiries, issues, and concerns to Dean's office as appropriate to maintain smooth operations of the School of Health Sciences.
  • Assist with tracking student admission and progression through academic program(s)
  • Complete special projects as assigned by program director and/or Dean.
  • Communicates professionally at all times with personnel within and outside SHS.
  • Assist in addressing inquiries and/or refer students and others to appropriate staff/faculty.
  • Assist in retrieving and distributing mail for SHS.
  • About AIC

    American International College is a private, coeducational institution of higher education located on a 70+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 660,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has 3700 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

    To Apply

    Qualified applicants should electronically submit a brief cover letter, current resume, and contact information for three professional references via this online application:

    Apply Online

    AIC is an Equal Opportunity Employer.

    Keyword Phrases

    • Higher dedication
    • Diversity of our community
    • Student-centered
    • Program Administrators and Coordinators
    Employment Type:Administrative Staff
    Degree Required: Associate
    Experience: See Job Description
    Level of Job: Other
    Salary: Not Specified
    Type of School:4 - Year / Masters Institution
    Application Requirements: CV/Resume
    Cover Letter