Research Coordinator - Washington State University in Seattle Washington

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Washington State University

Seattle, Washington

United States


Detailed Job Description

The Research Coordinator has primary responsibility to conduct scientific research with the Partnerships 4 Native Health program. This position significantly contributes to designing scientific methodology, and is responsible for designing the implementation plans, and research alternatives. This position provides oversight and management of data collection, analysis, and entry into database systems ensuring data security is achieved. This position is responsible for managing scientific research that utilizes human subjects ensuring that all IRB regulations are met.

General responsibilities include keeping the Principal Investigators informed of the status of the various projects, writing reports and manuscripts for publication and presentation, and taking primary responsibility in coordinating deliverables, working with administrative and fiscal staff.

This position provides supervision to research staff, providing direction, performance evaluation, and training. This position also works with Native communities to engage them in the education and research process.

Required Qualifications

A Bachelor’s degree in an appropriate related scientific or engineering discipline and three (3) years of progressively responsible related professional research experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis. A Master’s degree in an appropriate related scientific or engineering discipline may be substituted for up to one year of the required work experience.

Preferred Qualifications

Master’s degree in Public Health or related field.

Experience working with the American Indian and Alaska Native community.

Experience working in a health research setting.

Familiarity with WSU processes and procedures.

Experience working in a research environment.

Ability to work independently and as part of a team on multiple projects

Monthly Salary


Additional Information

Study Design and Data Management – 40%
Collaborates with the project PI to develop the study implementation plan for recruitment, the intervention program and data collection protocols including materials and procedures.

Designs methodology and specific phases of the research projects to achieve state specific aims

Identifies, defines and and solves, in collaboration with project PI, research method and project implementation problems throughout the study, such as recruitment, retention, research design and program-related issues, and develop in project/research alternatives if the project/research is not compatible with program goals or participating community environment.

Develops research designs, data collection methods, and strategies for data management.

Reviews and assesses study data to ensure adherence to study protocol and compliance with IRB regulations. Collaborates with PIs/supervisor if protocols are not being met.

Conducts internal audits of data and participant documents in collaboration with the P4NH Data Manager.

Identifies and solves data operational issues, challenges, and/or problems.

Analyzes data to provide summary reports and presentations.

Prepares and analyzes data for presentation at regional and national meetings. Collaborates in writing manuscripts for publication and presentation.

Provides oversight and supervision of the activities of the project, focusing on deliverables.

Oversees the development of recruitment strategies and material, monitor recruitment process and data.

Oversees the recruitment and interviewing of human subjects. Assists with recruiting as needed.

Develops data collection strategies and materials, and oversees multiple data collection efforts for one or more research projects, which may include other collaborating agencies or institutions, and verification of the accuracy of research data.

Develops and monitors a system for tracking study subjects; data collection; and all research documents and monitor it to ensure adherence to study protocol and compliance to IRB regulations.

Establishes and manages data storage and transfer systems ensuring data safety and prompt transfer of data in collaboration with the Data Manager.

Designs and develops databases and manages databases including data entry, quality control and integrity using Microsoft Access or SPSS programs.

Reviews and edits scientific papers and manuscripts.

Human Subjects and Project Management – 25%
Responsible for the day-to-day implementation of all study procedures for recruitment, study intervention and data collection, including tracking progress to ensure study progress along established timelines and implementation of research protocol.

Prepares and presents recruitment, data collection and study intervention reports to PIs and supervisor. Troubleshoot problems as they arise and address protocol deviation to IRB coordinator and PI.

Completes IRB applications and monitors IRB status for the project under position’s direction. Ensures that the project complies with all requirements of the Washington State University Human Subject Review Board and all relevant review boards at participating sites/communities. Completes and submits modification and status reports.

Develops a project manual of operation. Approves updates to the manual as needed.

Monitors activities of the project, focusing on deliverables. Develops and maintains a timeline and task list for the management of the project.

Develops project files and a participant documents organization system ensuring compliance to IRB regulations.

Problem solves challenges to recruitment, retention, and participant satisfaction with program.

Manages informed consent program. Follows-up with Research Study Assistant to ensure all study participants are informed of the study, procedures, and confidentiality. Assists as needed with providing informed consent policies to study participants.

Consults with co-investigators on appropriate management of participant problems and concerns. Resolves participant problems and address concerns. Routes significant issues to supervisor as needed.

Supervision – 15%
Develops training material and written instructions for study procedures and ensure that all research staff is trained, knowledgeable and aware of studies/projects, protocol, and data security and confidentiality.

Supervises and evaluates the performance of recruitment and data collection staff.

Directs the work of field staff ensuring compliance to protocol and IRB regulations, providing support as needed and coordinating all logistical efforts.

Travels, as needed, to study sites to train and direct field staff project procedures and file management; resolves problems and conducts project management activities with partners such as project presentation, subcontract management and undertake support data dissemination efforts.

Facilitates and leads project meetings.

Budget/Fiscal & Grant Management/Reporting – 10%
Creates, manages, and oversees the project budget and related grant budgets in collaboration with the Fiscal/Budget Manager. In addition, establishes, manages and oversees subcontracts. Addresses issues concerning budgets and subcontracts as they arise.

Writes, edits, and oversees the development of continuation applications and other reports as needed by the funder.

Provides advice to the Research Study Assistant concerning project related tasks such as gathering information for annual reports, creating PowerPoint presentations and proofreading reports, publications and other documents.

Prepares and delivers weekly reports on study progress to PI and project lead.

Coordinates payments to participants and billing procedures related to study visits. Resolves issues of missing payments.

Community/Agency Relations – 5%
Liaison between the project team and funding agencies or significant parties. Represent the project to other organizations.

Gains Tribal approval, as needed, by interacting with the tribal council and review board. Carries out the strategic plan for outreach and educational activities.

Liaison to community agencies and providers, as well as other community partners at participating study sites. Answers questions, explain policy and procedure, and provide information about the goals of the study/project to faculty, staff, and the public.

Other – 5%
Other duties as assigned.

WSU Spokane is a tobacco free campus.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU is committed to excellence through diversity and faculty-friendly policy action, including partner accommodation and NSF ADVANCE Institutional Transformation programs (

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521(v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or

Keyword Phrases

  • Research Coordinator
  • statewide system with worldwide reach
  • Discover a great place to work!
  • embracing diversity where everyone can grow!
  • Laboratory and Research
Employment Type:Administrative Staff
Degree Required: Bachelors
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter