Assistant Provost Academic Personnel Services - Miami University in Oxford Ohio

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Miami University

Oxford, Ohio

United States


Detailed Job Description

Job ID: 2335

Reporting to the Provost and Executive Vice-President for Academic Affairs, the Assistant Provost leads a team of six and provides support to the Provost, deans, department chairs and faculty on academic personnel matters.  The Assistant Provost works collaboratively on faculty and academic staff recruitment, appointment, employee relations, compensation, performance evaluation, and conflict resolution.  The Assistant Provost also serves as a subject matter expert in interpreting and developing faculty personnel policies and procedures.

The Assistant Provost must demonstrate respect for all employees and for shared-governance processes.  The Assistant Provost must respect Miami’s history, traditions and culture while challenging Academic Personnel Services to be more nimble, and move quickly and efficiently.  The Assistant Provost must interact effectively with a diverse community of faculty and academic administrators using diplomacy, tact and flexibility in various circumstances, and build collaborative relationships with administrators in the Office of Human Resources, Office of Equity and Equal Opportunity, and other University support functions.

The Assistant Provost must make informed and sound decisions based on data and statistics as well as an understanding of the University and its culture.  To adapt successfully to the Miami culture, the Assistant Provost will need to build collaborative relationships across the University and should possess the following attributes:

  • Highest integrity and ethics
  • Engaging and inspiring
  • Collegial and collaborative
  • Flexible and adaptable
  • Open and transparent

This is a highly visible position and the Assistant Provost must understand and respect the requirements of working in a public university environment.

The Assistant Provost reports to the Provost & Executive Vice President for Academic Affairs.  The Office of Academic Personnel Services provides support to the Provost, deans, department chairs and faculty on academic affairs and academic personnel matters.

With support of a staff of six, the Assistant Provost assists with faculty and academic staff recruitment, on-boarding and retention; processes faculty appointments and evaluations, promotion and tenure, academic staff performance evaluations; and is responsible for leadership training; employee relations; compensation; compliance; leave policies; and conflict resolution.  In addition to the above responsibilities, the Assistant Provost serves as the subject matter expert in developing and interpreting faculty personnel policies and procedures.


The following key objectives have been identified to measure, in part, the Assistant Provost’s performance: 

  • Promote a culture of service within the Academic Personnel function that is focused on the needs of faculty and academic staff, and other constituent groups.
  • Evaluate and, if necessary, restructure the Office of Academic Personnel Services to ensure resources are aligned and positioned to serve the needs of faculty and each academic unit, and is efficient, service oriented and cost effective.
  • Partner with the Office of Human Resources in the integration of policies and process improvements in a manner that preserves the autonomy of the Academic Personnel function while creating a more seamless and efficient system.
  • Develop and oversee a proactive recruitment plan to promote and increase diversity in the University’s faculty and academic staff.
  • Lead a review of faculty and staff compensation, and if necessary, recommend changes to ensure the University is competitive to attract and retain talented, dedicated and diverse faculty and academic staff.
  • Develop and implement a centralized data management system and business intelligence tools to provide meaningful data and reporting to assist the Provost, deans and department chairs in management of their academic units.
  • Develop and implement training programs for administrative academic staff and department chairs on the systems used in the Office of Academic Personnel Services to improve efficiencies.

Minimum Qualifications

Master’s degree in human resources, personnel management and leadership, or related human resources field, or business administration; and a minimum of five years of professional experience in higher education..

Preferred Qualifications

Experience in progressively more responsible and larger roles in a large university, knowledgeable of best practices in the administration of academic affairs and academic personnel services, and staff supervision.

Special Instructions to Applicant

Contact Hudepohl & Associates at 614-854-7300 or for more information.

Miami University, an equal opportunity/affirmative action employer with smoke- and tobacco-free campuses, is committed to a multicultural environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

Keyword Phrases

  • Provost & VP for Acad Affairs
  • Assistant Provost Academic Personnel Services
  • #1 Nationally for best teaching
  • Opportunities for growth and advancement
  • Inclusive, equitable working environment
  • Academic Vice Presidents & Provosts
  • Faculty Development /Affairs Executives
  • Human Resources Executives
Employment Type:Higher Education Executives
Degree Required: Masters
Experience: See Job Description
Salary: See Job Description
Type of School:Research University
Application Requirements: CV/Resume
Cover Letter