Detailed Job Description
The Music Business/Management (MB/M) Project Manager provides administrative and other support services for the Chair, Assistant Chair, faculty, and students in the MBM Department—one of the largest at the College. The Project Manager is responsible for managing daily operations of the Department Office, serving as a resource for students, and representing the Department within the Division, across campus, and in the community. In addition, the Project Manager oversees and facilitates a variety of Department events and projects throughout the year including those that feature members of the music industry, major residency artists/scholars, alumni, faculty, staff, and students.
- Provide administrative support to the Chair and Assistant Chair of the MBM Department;
- Manage daily operations in the MBM Department Office;
- Manage scheduling for the Chair, maintain schedule of office hours the Department, reserve rooms as needed;
- Demonstrate a strong command of technology to support work;
- Prepare materials for Department meetings, document and distribute Minutes;
- Represent the Department in College meetings and events, as directed by the Chair;
- Assist with the preparation and distribution of course proposals, syllabi, and other materials;
- Supervise and delegate tasks to MBM student employees;
- Maintain budget records for the Department and provide the Chair with regularly updated reports;
- Reconcile to budget lines all purchasing card transactions made in the Department (including those made by the Chair and Assistant Chair);
- Facilitate purchases for the MBM Department;
- Monitor and provide content for MBM web pages and on social media platforms; and
- Monitor subscriptions and services, negotiate contracts, and process payments.
Events and Facilities:
- Oversee and facilitate arrangements for a variety of high-profile annual Department events/projects such as Envisioning, Zafris Lecture, Business of Hip Hop: Urban Music Symposium, Evening with Entrepreneurs, Business of Music (Summer Program), and MB/M Orientation and Music Business Club Autumn Affair.
- Oversee and facilitate arrangements for a variety of special events and conferences hosted by the Department (g., MEIEA Conference, Rethink Music Conference, Boston Manager’s Group, BerkleeICE events).
- Communicate with managers/agents and others in the music industry to secure press kits, make travel arrangements, etc. for guest artists.
- Draft promotional/informational materials for the Department and its series of guest speakers and special events (including summer programs).
- Assist with student recruitment and facilitate MBM presence at majors fairs and annual College admissions events;
- Work with the Professional Education Division Office, Berklee Meetings and Events, and others on campus to provide support for guest artists, projects, and events.
- Manage the MBM Resource Center, including overseeing the check-out of materials, monitoring the security of the facility, and authorizing student and faculty access to the Soundscan online database.
- Serve as a resource for MBM students in their selection of classes, understanding of prerequisite requirements, requests for waivers, and progress toward completion of program requirements.
- Assist students in their declaration of the MBM major.
- Proctor midterm and final exams for MBM faculty, as needed.
- Assist the Department to process curriculum proposals within the College Curriculum Committee framework.
- Prepare documents and/or edit documents to communicate MBM curriculum options/changes to students.
- Other duties as assigned.
- Excellent communication skills (written and verbal) with ability to maintain confidentiality when needed.
- Strong organizational and multi-tasking skills, and ability to independently carry out work responsibilities.
- Strong technology skills (e.g., word processing, database, spreadsheet, research, financial record-keeping, social media, and design).
- Demonstrated capacity to develop & maintain effective working relationships with individuals & organizations reflecting a broad range of identities, perspectives & experiences.
- Bachelor’s degree in Business, Communications, Music, or Liberal Arts.
- Minimum of three (3) years of experience in an administrative support and project management position.
- Knowledge of music and/or business is desirable.
Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.