Administrative Assistant I - University of La Verne in La Verne California

Unfortunately, this job is expired as of 4/19/2016.

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University of La Verne

La Verne, California

United States

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Detailed Job Description

Provide administrative support to the Director, Academic Advisor, Full-Time and Part-Time Instructors for the Vandenberg Campus.

Specific Duties

Provide general information to prospective and current students. Function as primary receptionist and answer phones, process mail.
Process Applications in Banner and Recruiter in a timely, accurate manner and send New Student Packets to students.
Create new student file set-ups and give to Academic Advisor for review.
Process Admission follow-up functions such as posting transfer units to Banner and sending out Letter of Needs under the direction of the Academic Advisor.
Assist students with Web Registration process.
Process late registrations, adds, drops, when Web Registration is closed.
Assist students with making payments via the web and log money orders payments and send to Student Accounts.
Collect and log all the TA, VA, Voc Rehab. Etc documentation and forward to Student Accounts
Monitor Class Rosters for first 3 weeks of term for students who have not registered.
Monitor low term grades and inform Academic Advisor.
Inactivate student records, purge and archive files as prescribed by policy.
Create course CRNs in Banner each term.
Prepare Instructor contracts and Pay Advises.
Maintain up to date course syllabi files.
Monitor classroom condition and needs.
Secure book requests from faculty and order desk copies, order text books in an efficient, timely manner.
Manage office and classroom supplies and equipment.
Manage maintenance contracts.
Generate necessary Purchase Orders and Check Requests.
Proctor Exams when needed.
Assist the Director/Academic Advisor with other assigned duties as required.
The ability to work as an effective team member and to develop effective and trusting relationships with students and ULV employees is critical to success in this position.
The ability to utilize the University’s administrative computer software system (Banner) to retrieve student records and to input admission, registration, and transfer credit information is critical to success in this position.
Participate in training deemed necessary. Training may require travel to training site.

Minimum Qualifications

This position requires a high school diploma or equivalent. Valid CA drivers License.
Some college preferred.

Preferred Qualifications

Three years of successful office experience demonstrating good people skills, good computer skills, organizational skills, good customer service and telephone skills. Successful candidate should demonstrate ability to prioritize, initiate and complete tasks, and a sense of humor.
Banner Navigation, Recruiter, MS Office Suite, Higher Education with adult learners.

Benefits Summary

The hiring range for this position is dependent upon qualifications and departmental equity. Benefits of employment include a comprehensive health and welfare plan, tuition remission program for employee, spouse and dependent children and a generous 10% contribution to the University’s 403B retirement plan.


Vandenberg Campus

Special Instructions to Applicants

Open Date

Keyword Phrases

  • Administrative Assistant I
  • Employer of Choice
  • Diversity & Inclusivity
  • Hispanic Serving Institution
  • Academic Administration
Employment Type:Administrative Staff
Degree Required: High School
Experience: See Job Description
Level of Job: Other
Salary: Not Specified
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter