Program Coordinator (STEM Pipeline) - West Valley-Mission Community College District in Santa Clara California

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West Valley-Mission Community College District

Santa Clara, California

United States

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Detailed Job Description

Mission College is currently seeking a talented & dedicated individual to fill the position of Program Coordinator – STEM Pipeline with the Title III Asian American Native American Pacific Islander Serving Institution (AANAPISI) Programs. Located in the heart of Silicon Valley, our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.

Under the direction of the Director of Federal Student Services Grants Implementation & Compliance, the Program Coordinator – STEM Pipeline(Science, Technology, Engineering & Math) will be responsible for the coordination of all AAPI (Asian American Pacific Islander) STEM transfer pipeline activities as stated in the new AANAPISI Part A Grant – STEMLINK. Duties include develop, organize and coordinate activities to meet student needs; develop relationships with key Fremont High School and other local area high school personnel; work with the college’s Student Outreach personnel to enhance outreach efforts to AAPI students; chair the STEM Pipeline Leadership Group and conduct strategy meetings for calendar and program development; develop, organize, and coordinate a Peer Navigator program; attend program meetings; perform recruitment, retention and tracking activities; serve on committees and work groups as requested; refer students to appropriate staff/faculty/program for support; develop a working relationships with target high schools; coordinate with Academic Lead and Statway faculty lead to create a statistics pathway to Mission College; coordinate with Academic lead to develop a Bridge to Precalculus; develop outreach activities to local high schools with Peer Navigators; coordinate a Filipino and Southeast Asian Student Conference for high school students; coordinate and develop 13th year scholarship program. The Coordinator will also work as part of the AANAPISI Programs team.

Applicants who can demonstrate their understanding of educational dynamics impacting Asian American, Pacific Islander and other students from historically under-served populations, and their ability to promote educational access and attainment for students from these groups are encouraged to apply.


100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of April 20, 2016. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

This position is categorically funded. Continued employment is contingent upon grant funding – currently funded through 2020.

Work Location: Mission College, Santa Clara, CA.

We have begun a district-wide classification study of all regular, non-faculty staff positions. A classification study is a process of studying, analyzing, and describing the nature and level of work performed by employees. This classification study will ultimately produce uniform job descriptions for every employee.

The classification study will also include a compensation study that will provide information on what other employers pay employees who are performing similar duties. The District will use this information to ensure that our employees are adequately compensated.

The classification study started in November 2014 and is expected to take approximately 12-18 months to complete. As a result of this study, it is possible for the job description and/or compensation to change in this position opening.

Minimum Qualifications

Any combination equivalent to:
1. Education – Four years of college with major coursework in a field related to the assignment;

2. Experience – Three years of increasingly responsible student or human services work involving public contact;

3. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.

Desired Qualifications

  • Bachelor’s degree in a STEM major (Science, Technology, Engineering & Math), is preferred.
  • Prior experience involving science education, advising, and/or student services in higher education.
  • Prior experience developing and implementing strategies to promote educational access and success for students from historically under-served populations, such as Asian American/Pacific Islander, Native American, Latino, and African American students.
  • Successful experience in program coordination within an education or non-profit setting with a variety of stakeholders (i.e. faculty, staff, administration, students).
  • Successful track record of building relationships with external partners such as local businesses, corporations, community based organizations, etc.

Examples of Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

  • Conduct strategy meetings for calendar and program development.
  • Develop, organize and coordinate activities to meet student needs (including workshops, activities, tours, cultural events, support in applying for financial aid).
  • Recruit staff and faculty to run workshops/activities/tours /cultural events.
  • Attend program meetings.
  • Perform recruitment, retention and tracking activities.
  • Develop, organize and coordinate a STEM Peer Mentor Program.
  • Develop and coordinate a STEM Career Speaker Series.
  • Coordinate a STEM Week on campus to encourage more students to consider a STEM major and careers in STEM fields.
  • Develop and conduct retention workshops.
  • Serve as chair of the STEM Steering Committee responsible for the direction of STEM initiatives at Mission College.
  • Serve on committees and work groups as requested.
  • Prepare and maintain database of students participating in program activities.
  • Train and provide work direction to student assistants and others as assigned.
  • Help organize and support student outreach for the program in the college.
  • Refer students to appropriate staff/faculty/program for support.
  • Oversee student information boards and activities, sign-up forms and reminder card system.
  • Other duties as assigned.

Knowledge and Abilities

Knowledge of:

  • Job search skills, resume writing, and interviewing techniques.
  • Public speaking and presentation skills.
  • College and community resources available to students.
  • Oral and written communication skills.
  • Interpersonal skills including tact, patience and diplomacy.
  • Operation of microcomputer equipment and various software programs including word processing, database management, and spreadsheet computer applications software.
  • Record keeping techniques.
  • Retention strategies for students who are low-income, first generation to college or disabled.

Ability to:

  • Plan, organize and conduct workshops, classroom presentations and special events.
  • Deliver oral presentations before students, faculty, staff and community groups.
  • Organize and coordinate a mentorship program.
  • Organize and coordinate a scholarship search program.
  • Communicate effectively both orally and in writing.
  • Serve as an advocate for the needs of the program and the program participants.
  • Train and provide work direction to student assistants and others as assigned.
  • Operate office equipment such as microcomputer, computer terminal, printer, calculator, copier and fax machine.
  • Prepare and maintain statistical records, reports, databases, files logs and lists using microcomputers and peripheral equipment.
  • Use word processing, spreadsheet and data base management computer software effectively.
  • Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy.
  • Plan, organize, coordinate and implement program activities.
  • Work independently with minimal supervision.
  • Establish and maintain effective and cooperative working relationships with others.
  • Handle multiple tasks simultaneously.

Salary and Benefits

  • Anticipated Hiring Range: $4,056–$4,415 monthly (WVMCEA Salary Schedule, Range 57, Steps A-C).
  • Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 10 days vacation leave accrued annually; rate increases step-wise up to maximum 22 days vacation leave accrued annually.
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Educational growth incentive program from $40 to $200 monthly.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalPERS retirement.
  • Position is union affiliated with required dues.
West Valley-Mission Community College District is an Equal Opportunity Employer

Keyword Phrases

  • Program Coordinator (STEM Pipeline)
  • 2 Silicon Valley locations
  • student-centered learning environment
  • empowering diverse human capital
  • Admissions and Enrollment Executives
Employment Type:Administrative Staff
Degree Required: See Job Description
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:2 - Year Institution / Technical
Application Requirements: CV/Resume