Under the direct supervision of the Director for Budget and Financial Planning (“Director”) and working closely with the Senior Vice President for Finance and Administration, Controller and other departmental staff, the Associate Director for Budget and Financial Planning (“Associate Director”) serves as an integral member of the Budget Department in the development, interpretation, and analysis of Berklee College of Music's operating and capital budgets. The Associate Director works with the Director to establish the Budget Department’s goals and oversee their implementation and assists the Director and the Senior Vice President for Finance and Administration in maintaining the College’s budget, monthly forecasts, financial models, and other special projects as needed.
Essential Duties and Responsibilities:
Work closely with the Director in developing, controlling, and managing all aspects of the annual budget process - developing the calendar, coordinating the preparation, submission, compilation, and review of operating and capital information from Area Vice Presidents and college managers. Oversees Budget department staff to manage the preparation of various budget reports.
Responsible for ensuring the integrity of the college's financial reporting structure and budgeting database, working closely with accounting staff responsible for financial reporting. Point person for financial systems, including Colleague, Informer, etc.
On a monthly basis, update the annual, and multi-year revenue and expenditure forecasts. Monitor budget objectives and variances and initiate corrective actions as needed. Assist department heads with preparing and implementing operating and capital budgets.
Future Perfect™ finance model. Work in close collaboration with the Director, Controller, and Vice President for Finance to consistently develop and maintain Future Perfect™ finance model.
Assist in the creation of presentations for the Senior Vice President as needed.
Working with complex financial data, prepare analyses of divisional and departmental financial performance, including margin analysis of revenue producing cost centers, special financial studies, and develop and implement new techniques for financial analysis as required.
Support College financial decision making by modeling and creating scenarios to analyze options. Understand the College’s business model and create reports to support short-term and long-term decisions.
Work closely with the Director in preparation and oversight of the annual capital budget cycle.
Directly supervise two staff members including delegation of assignments, review of staff work, and conducting formal and informal performance reviews.
Recommend and implement budgetary policies and best practices by working closely with the Director, Senior Vice President for Finance, Controller, and Director of Accounting to evaluate, implement and enhance financial systems.
Additional Duties and Responsibilities:
Operating Budget Development. Work with Director in developing annual budget materials including budget summary reports, budget justification and required comparative information. Analyze current year, overall operating budget activity on a monthly, quarterly, annual and multi-year basis and work with departments in budget planning and to make budget adjustments.
Excellent software program skills, especially Excel - Candidate must demonstrate the ability to utilize complex financial software applications in the tracking, modeling and analysis of financial information. The ideal candidate will be able to maintain the integrity and security of the general ledger's budget module and assist in the implementation of new modules. Proficiency with Word and PowerPoint required. Colleague and Future Perfect experience is a plus.
Must demonstrate a collaborative working style and ability to build strong relationships with internal and external representatives, at varying levels.
Proven ability to handle sensitive data with discretion, creatively solve problems, and both design and improve processes in an expanding operation.
Presence to interact with Vice Presidents on a regular basis, strong presentation skills, and the ability to work with all levels of the organization.
Must possess excellent verbal and written communication skills.
Strong leadership skills and ability to exercise considerable judgment, discretion, and diplomacy.
Excellent organizational skills to coordinate diverse activities simultaneously within stringent time frames.
Demonstrated capacity to develop and foster effective working relationships with individuals and organizations reflecting a broad range of identities, perspectives, and experiences.
Bachelors Degree in Finance, Accounting, Business Administration or related major is required. MBA or CPA is desirable.
Minimum of 5 years professional experience, preferably with experience as a manager or supervisor with a strong working knowledge of accounting and financial principles and the ability to develop and analyze financial information at an institution of higher education.
Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.