Coordinator - First Year GEARUP - Utah Valley University in Orem Utah

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Utah Valley University

Orem, Utah

United States


Detailed Job Description

Under the general direction of the GEAR UP Assistant Director, manages and coordinates the resources, logistics, and day-to-day functions of the GEAR UP First-Year Services (FYS) Program. Coordinates all administrative, fiscal, and operational meetings, activities, and workshops for different entities within the GEAR UP FYS program and higher education institutions for GEAR UP students. Collaborates with and supports GEAR UP Counselors, GEAR UP Partnership Programs, college personnel, and school administration to assist GEAR UP students to complete their enrollment at a post secondary institution and receive First Year Services. Markets and coordinates outreach college program and activity opportunities at different campuses to graduating GEAR UP students, GEAR UP counselors, staff, and personnel, and school administration. Arranges and promotes on campus visits for orientation, advising sessions, and workshops. Assists and advocates for GEAR UP students in their first year of college through communication, development of informational events, coordination and connection to student support programs. Oversees and assists in development and implementation of program goals, grant objectives, policies, procedures, and staffing. Tracks first-year services performance data and reports regularly to Assistant Director.

Minimum Qualifications

Graduation from an accredited institution with an associate’s degree and two years professional experience in a related discipline or a combination of education and experience totaling four years.

Preferred Qualifications

Bachelor’s degree from an accredited institution OR any combination of education and experience totaling 4 or more years working directly with minors in low-income households, with students transitioning into post-secondary education, or directly related to the key roles and responsibilities.


Knowledge of application processes, financial aid, deferment, registration and related college processes.

Knowledge of college and career program search.

Knowledge of two-year college program and traditional four-year college graduation requirements.

Knowledge of educational and employment problems of special groups including low-income and at-risk youth, minorities, non-native English speakers, and those with learning or physical disabilities.

Knowledge of cognitive and social-emotional key elements to improve college readiness and success in college.

Effective use of social media for both marketing and school relations.


Skills with coordinating meetings with schools, students, and administration.

Skills in student retention and graduation strategies, college-readiness strategies, scholarship awareness and first-generation college student preparation.

Skills in marketing and recruitment experience preferred.

Skills in maintaining student information records and handling data sensitive paperwork.

Skills with informational document creation, and editing preferred.

Skills in word processing, creating and updating spreadsheets.

Well-developed interpersonal communication, problem-solving, decision-making and prioritization skills.

Creative, innovative, and detail-oriented.


Ability to coordinate with GEAR UP personnel and school staff at their assigned schools, colleges, or other locations.

Ability to manage several diverse projects simultaneously meeting deadlines.

Ability to communicate effectively with individuals from diverse backgrounds, including but not limited to, socioeconomic and ethnic populations.

Ability to create presentations and present them effectively and professionally to diverse audiences

Ability to communicate effectively both orally and in writing.

Ability to communicate effectively and clearly over the phone and via email.

Ability to communicate effectively using web- and technology-based communication tools.

Ability to travel, as needed, to meet with students, high school, and college staff and administrators, deliver information, or encourage participation.

Ability to speak English fluently, bilingual desired.

Pay Range

$27,051 to $37,196

Special Instructions to Applicants

Under “Reference’s Letter” Please list a minimum of three contacts. References may be contacted at some point during the screening and selection process.

Keyword Phrases

  • Gear
  • Coordinator - First Year GEARUP
  • student centered teaching organization
  • building communities of engaged learners
  • beautiful mountain location
Employment Type:Administrative Staff
Degree Required: Associate
Experience: See Job Description
Level of Job: Analyst / Staff
Salary: See Job Description
Type of School:4 - Year / Masters Institution
Application Requirements: CV/Resume
Cover Letter