Assistant Registrar - American International College in Springfield Massachusetts

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American International College

Springfield, Massachusetts

United States


Detailed Job Description

Reporting into the Registrar, the Assistant Registrar will be responsible for the following duties:

  • Perform all certification and communication functions with respect to Veteran’s GI Bill benefits.

  • Provides training to on-campus constituents with respect to VA benefits.

  • Develops and executes communication plans for VA students who need assistance with their benefits.

  • Manage and coordinate the maintenance and update of the master course schedule including room, faculty and capacity assignments; distribution of the schedule to campus constituents and revisions as necessary in compliance with academic regulations.

  • Manage and coordinate the maintenance and update of the College Academic catalog including gathering information from College departments; ensuring the timely entry of information into the print and electronic versions, including those in the Student Information System; maintaining history of catalog changes/edits and serving as the principle source of expertise in this area.

  • Runs reports, as necessary, that pertain to room utilization, faculty load and other areas related to academic scheduling.

  • Demonstrate strict adherence to privacy laws and concerns especially FERPA,and HIPA.

  • Promotes organization policies and procedures in compliance with local, state, and federal rules and regulations; advises College personnel regarding the development and implementation of regulatory strategy, potential areas of regulatory concern, and new government/regulatory developments.

  • Reviews and approves documentation relating to needs specific to assigned area(s).

  • Functionally supervises assigned staff.

  • Participates in evaluations, employee selection and other personnel actions, and provides direction and guidance regarding job methods, standards and operations.

  • Acts as liaison between department and internal or external customers; participates in various committees, professional training, industry conferences, and conventions.

  • Complies with all State and College policies.

  • Other duties may be assigned.

  • Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Bachelor's Degree Required.

  • Required Field of Expertise: Experience in higher education, particularly in the areas of Registrar, student records or student affairs are required.

  • Preferred Field of Expertise: 0-2 years' experience in a Registrar's office.

  • Strong analytical, customer service, computer and supervision skills

  • About AIC

    American International College is a private, coeducational institution of higher education located on a 70+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 660,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has 3700 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

    To Apply

    Qualified applicants should electronically submit a brief cover letter, current resume, and the contact information for three professional references via this online application:

    Apply Online

    AIC is an Equal Opportunity Employer.

    Keyword Phrases

    • Assistant Registrar
    • Higher dedication
    • Diversity of our community
    • Student-centered
    • Registrars
    Employment Type:Administrative Staff
    Degree Required: Bachelors
    Experience: See Job Description
    Level of Job: See Job Description
    Salary: Not Specified
    Type of School:4 - Year / Masters Institution
    Application Requirements: CV/Resume
    Cover Letter