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The Vice President of Administration is the Chief Financial Officer of the College, reports to the President and provides supervision of physical plant, business office, purchasing, human resources, grants, support services, technology services, dining services operations and environmental health and risk management.
• Serves on the College Leadership Team. Advises the President on college business issues and the fiscal impact of policy options. Provides financial analysis, long-range financial projections and long-term planning to assist the College Leadership Team in making sound fiscal decisions.
• Provides reports to the President and prepares agenda materials and presentations for the Board of Trustees regarding financial and other issues.
• Responsible for timely and accurate preparation, submission and administration of the college budget. Coordinates the development of multi-year financial projections to be used for planning purposes and special analyses and reports.
• Provides oversight for the overall administration, coordination, and evaluation of the human resources function.
• Develops and implements administrative services processes and protocols.
• Ensures timely and accurate reporting to internal and external customers.
• Plans for and participates in external audits.
• Manages bank accounts, investments and bonds to benefit and protect the institution.
• Provides leadership in recruitment, selection, evaluation, and development of key staff in Business Services.
• Plans, directs, and evaluates the business operations at a college which include:
Budget Formulation and Management
Accounting and Financial Reporting
Facilities Planning and Construction
Building & Grounds Operations and Maintenance
Procurement and Contracts Management
Planning and Grants
Environmental Health and Risk Management
• Represents the college at community and campus events, in meetings, and during the accreditation process.
• Represent the College in local, state, and national professional organizations, and establish linkages with appropriate local, regional, and state resources and agencies and public groups
• Promote a culture of collaboration and cooperation with other members of the College community to ensure integrated and coordinated operations.
• Performs related duties.
KNOWLEDGE REQUIRED BY THE POSITION
• Knowledge of higher education administration.
• Knowledge of business and management principles.
• Knowledge of human resources principles and practices.
• Knowledge of long-range strategic planning and grants.
• Knowledge of current trends in higher education.
• Knowledge of budget preparation and management principles.
• Knowledge of generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) principles.
• Skill in the delegation of responsibility and authority.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.
• Skill in working effectively with a wide range of constituencies in a diverse community.
The President assigns work in terms of department goals and objectives. The supervisor reviews work through conferences, reports, and observation of department activities.
Guidelines include New Mexico Higher Education Department rules and regulations, board policies, the employee handbook, Office of Management and Budget circulars, generally accepted audit standards, GAAP, GASB guideline, IRS regulations, the state procurement code, New Mexico auditing regulations, and college and department policies and procedures. These guidelines require judgment, selection, and interpretation in application. This position develops department guidelines.
COMPLEXITY/SCOPE OF WORK
• The work consists of varied duties in directing the college’s administrative services operations. The variety of tasks to be managed contributes to the complexity of the position.
• Contacts are typically with co-workers, other college personnel, faculty, staff, students, community leaders, state educational officials, and members of the general public.
• Contacts are typically to give or exchange information, to resolve problems, to provide services, to negotiate or justify matters, or to motivate or influence persons.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
• The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position has direct supervision over Controller (1), Senior Director – Physical Plant (1), Support Services Director (1), Senior Director -Purchasing (1), Chief Information Officer (1), Dining Services General Manager (1), Senior Director -Human Resources (1), Senior Director Planning and Grants (1), Director Environmental Health and Risk Management (1), and Administrative Assistant to the Vice President (1).
All applicants subject to criminal background investigation prior to employment.
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